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Purchasing Officer

2.00 to 5.00 Years   Dubai, United Arab Emirates   22 Jun, 2024
GUMA TECH
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryPurchasing & Procurement; Sales Outsourcing
Functional AreaNot Mentioned

Job Description

Location: Dubai Maritime CityJoining Date: July 1, 2024We are seeking a proactive Purchasing Assistant with UAE experience to join our team immediately. The ideal candidate will be responsible for handling purchasing operations efficiently and ensuring timely delivery of orders.Key Responsibilities:

  1. Handling Orders:
  • Review and process incoming orders from clients.
  • Coordinate with suppliers to ensure timely product delivery.
  • Communicate order details to relevant departments.
  1. Making Purchase Orders (PO) to Suppliers:
  • Generate POs based on approved client orders.
  • Include product specifications, quantities, and delivery dates.
  1. Sending Order Confirmation to Clients and Proforma Invoice:
  • Confirm orders with clients and provide proforma invoices.
  • Update clients on order status and payment details.
  1. Payment Request Processing:
  • Coordinate with accounts for supplier payment processing.
  • Prepare necessary documentation for payment requests.
  1. Coordinating Dispatch from Supplier to Client:
  • Arrange product dispatch as per client instructions.
  • Ensure smooth delivery arrangements.
  1. Requesting Approval for Handling, Packing & Delivery Charges:
  • Obtain client approval for additional charges.
  • Inform clients of additional costs incurred.
  1. Ensuring Proof of Delivery (POD):
  • Verify POD for all shipments.
  • Share POD information with clients.
  1. Coordinating Shipment Documents (AWB, BL):
  • Obtain and manage shipment documents (AWB, BL).
  • Coordinate with freight forwarders for shipment logistics.
  1. Generating Tax Invoices:
  • Prepare accurate tax invoices post shipment and POD receipt.
  • Ensure compliance with regulatory requirements.
  1. Document Filing and Organization:
  • Maintain organized files for client inquiries, quotations, POs, and shipping documents.
  • Use Excel sheets to track order dispatch and supplier orders.
  1. Assisting with Incoming Shipments:
  • Assist in Ajman Customs portal for incoming shipments.
  • Ensure compliance with Ajman Customs regulations.

Keyskills :

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