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Purchases and Contracts Executive

1.00 to 10.00 Years   Dubai, United Arab Emirates   24 Nov, 2022
Hamdan Bin Mohammed Smart University
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryPrimary, Prep, & Secondary School
Functional AreaNot Mentioned

Job Description

Description:The Purchases and Contracts Executive assist in the purchase activities and assure purchase process is centralized, maintained and carried out in a timely and efficient manner in compliance with the University purchasing policy.Main roles & responsibilities:

  1. Assist in the development and updating of purchase plans, policy and procedures in alignment with HBMSU objectives and in compliance with applicable law and regulations.
  2. Coordinate all administrative, contractual, and operational aspects of purchasing.
  3. Review and prepare requisitions, bid bonds, purchase orders, procurement expenses, contracts, Invoices, and other purchase related documents and assure they are in line with HBMSU purchasing policy andapplicable law and regulations.
  4. Support relevant departments with quotations by preparing /advertising bids, publishaward notices & inform the unsuccessful tenders.
  5. Maintain complete updated purchasing records, data and invoices in the system; ensure that all new partners are registered on the Partners Portal.
  6. Advise stakeholders on the requirements of ?Standing Orders? and the appropriate methods of supplier selection and fair competition.
  7. Support HBMSU revenue generation activities through creating and enabling an environment that facilitates and enhances all its processes as applicable.
  8. Adhere to local and externally relevant health and safety and information security laws and policies.
  9. As applicable liaises and coordinate with information security stand-up committee and TD to ensure effective implementation of security initiative.

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