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Purchase Officer

1.00 to 10.00 Years   Dubai, United Arab Emirates   11 May, 2023
Castolin Eutectic
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryOil & Gas
Functional AreaNot Mentioned

Job Description

Roles & Responsibilities ? Purchase Dept.

  • Receiving PR from various Department like Ordering Processing
  • Communicating and understanding the requirement PR from requestor.
  • Coordinating and sending inquiries to all vendors including 3rd˙party.
  • Follow up with vendors and ensuring quotations within two days.
  • Forwarding quote to PR requestor and follow up for their approval.
  • Negotiating with the vendors for discount and credit terms.
  • Initiating Business Partner Registration Form for new vendors.
  • Creating vendor code for new vendor in Navision and linking to BP form.
  • Creating item code in the system for new items.
  • Initiating CFO?s approval for all PO?s in system.
  • Releasing the Purchase Orders to Supplier after CFO?s approval in the system.
  • Requesting the Proforma Invoice from the 3rd˙party suppliers.
  • Coordinating with Accounts Dept for arranging the payments for vendors.
  • Following up with Vendors for Order Acceptance and checking all terms and acknowledge the OA.
  • Checking the readiness & dispatch dates for the overseas supplier & delivery date.
  • Advising the PR requestor on the readiness of the orders & updating them regularly until the dispatch date.
  • Monitoring, Communicating & following up orders from the suppliers, request for shipping documents and share to logistics to dispatch the shipment.
  • Advising Logistics Dept. to collect the shipment and following up the ETD/ETA.
  • Coordinating with vendor for custom clearance documents like COO, MTC, Invoice , Original Shipping documents.
  • Linking the shipping documents BOE and PO?s in the system after receiving email from warehouse dept.
  • Maintaining QC Documents and Shipping Documents of each vendor for auditing purposes.

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