| Job Location | Dubai, United Arab Emirates |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Retail & Wholesale |
| Functional Area | Not Mentioned |
Job Title: PROCUREMENT AND ADMIN EXECUTIVE (F e m a l e)Document: JOB DESCRIPTION AND RESPONSIBILITIESReporting: Financial Controller - Admin ManagerSkills: Experience in shipments, logistics and procurementProcurement Executive (Jan - Sep):ÿ- Assist GM in Product selection and recording.- Assist Procurement In-charge in.Product:- Keep records of product / purchase / production process and shipment arrival schedule;- Enter in the ZOHO (ERP system) PO, SKUs, SRP, etc.- Update the inventory in online webstore (Shopify)- Coordinate with Warehouse and Sales team- Coordinate and assist in data entry for goods received in ERP (if required).Logistics:- Organize QC at supplier factory- Assist, coordinate and track shipping date and vessel booking with forwarder.- Assist in monitoring the production and shipments- Coordinate necessary documents from suppliers and forwarders- Maintain records of Shipping Documents from suppliers (filing).- Coordinate GRN report, QC inspection and follow up for any damagesSamples:- Keep records of samples and other items movements WH-office-WH and WH- CUSTOMER-WHPurchase:Assist in ordering non-trading items for the Office, Store and warehouse with management approval.Admin Executive (year around):- Assist the Finance Manager (FM) in:- Submit updated purchase report on timely basis to FM (based on Purchase responsibilities)- Assist FM in recording supplier transactions in ERP (LPOs, payments, credit note).- Assist FM in updating supplier statements for correct ending balances before final payment.- Liaise and supervise relevant admin staff to ensure sufficient stock of office supplies and cleanliness.Pop-up shop (Reporting line shifts to Finance Manager during popup shop in Festive Season Oct- Jan)ÿ- Work and coordinate related to shop and inventory requirements in the festive popup shop and warehouse (when required) during peak season (Oct-Jan)- Supervise inventory records, ornaments picking, coordinating for arrangement of deliveries from the warehouse (for popup shop and website clients).
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