| Job Location | Dubai, United Arab Emirates |
| Education | Bachelor's degree / higher diploma |
| Salary | Not Mentioned |
| Industry | FMCG |
| Functional Area | Not Mentioned |
The Personal Assistant is responsible for providing a comprehensive, confidential and? professional support to the MD in all aspects concerned with the efficient and? successful operation of his business and personal affairs.??Moreover, coordinate the MD?s activities and act as a trouble shooter liaising with? other divisions to ensure that agreed time tables are achieved, also to carry out any? tasks or missions that are set by the MD.?Duties & Responsibilities/Deliverables:?? To maintain and provide all supporting services for MD daily schedule, including? forward planning of his workload, diary management and coordinating and collating? all relevant paperwork;?? To set appointments and meetings for the MD as requested including regular one to? one meetings with the direct reports;?? To service meetings, including preparation of meeting papers, obtaining and? preparing briefing materials and presentations, and taking minutes when? requested/where necessary;?? Respond and advise efficiently to all electronic or verbal enquiries between the MD and other staff;?? To liaise effectively with internal divisions and external parties on behalf of the MD as? requested;?? To advise the MD of impending work deadlines for both internal and external? commitments, e.g. reports, presentations, conferences, projects;?? To ensure appropriate systems and processes are developed and maintained to? support effective and efficient day to day running of the MD office;?? To ensure the smooth flow of information around the MD schedule, including action? monitoring to achieve deadlines and project milestones;?? To effectively plan and coordinate events as requested by the MD, from inception? through to tendering, to event management, budgetary control, invoicing and post? event arrangements;?? To be responsible for monitoring the use of the corporate purchasing and credit card,? submitting receipted to the Finance Division, submit expenses claims, both internal? and external, on behalf of the MD;?? To plan and implement hospitality arrangements for the MD, including provision of? hospitality for visitors;?? To provide a confidential and efficient filing system for the MD and his family &? household staff documents / legal paperwork;?? To organize travel arrangements for the MD & his family;?? To execute any other duties as directed by the MD.?? To handle all MD?s private matters that are directly and indirectly related to his? household;?? Knowledge transfer and provide: coaching, Mentoring, Knowledge Share, and? Technical Training team members routinely;?? Implement Company Policies and Procedures;? Abide by company?s code of conduct.?HR Administration: (Added Credit)?? Prepare staff letters (ex: certificates and service letters, etc.).?
Keyskills :
Personal Assistant
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