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Office Manager (Male)

2.00 to 5.00 Years   Dubai, United Arab Emirates   02 Jun, 2021
Confidential Company
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryConstruction & Building; Real Estate
Functional AreaNot Mentioned

Job Description

To manage the overall operations of the Management office, effectively and efficiently for and on behalf of the Senior Management, by performing high-level administrative functions, operational planning, basic financial reporting, office facilities management, and information processing. The role offers a competitive package and a vibrant work environment setting in one of the most exciting business areas in Dubai.Key ResponsibilitiesAdministration & Operations

  • Manage professional and personal scheduling for Senior Management including meeting agendas, mail, email, calls, travel arrangements, client management, and other company logistics
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
  • Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination
  • Perform administrative and office support, such as typing, spreadsheet creation, faxing, and maintenance of filing system and contact database
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Document drafting (English & Arabic)
  • Organize team communications and plan events, both internally and offsite
Executive Support
  • With a primary responsibility of supporting the Senior Management, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
  • Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
  • Plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld
  • Coordinate and handle various personal affairs, transactions, payments and submissions for the Principal and/ or his family.
Skills and Traits
  • Minimum of 4 years experience in similar role reporting directly to upper management
  • C-Suite Executive Support
  • Bachelors Degree in Business Administration
  • Excellent written and verbal communication skills (Arabic & English)
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences

Keyskills :

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