| Job Location | Dubai, United Arab Emirates |
| Education | Not Mentioned |
| Salary | $500 - $1,000 |
| Industry | Training & Education Center |
| Functional Area | Not Mentioned |
POSITION SUMMARYThe Office Manager reports to theCEO and works closely with the administrative directorand is responsible for the efficient functioning of the business (training and consultancy) through performance a range of administrative, financial and managerial tasks. He/ She will be responsible for ensuring the smooth running of the office on a day-to-day basis. Such functions include administrative tasks such as managing communications, dealing with suppliers, booking venues and tickets/ hotels for experts, records keeping, developing and managing databases, handling office related needs such as supplies, bills payments, filing etc.Management duties involve ensuring the efficient use of thecenter?sresources and technical duties dealing with social media channels and networking activities, etc.ROLES AND RESPONSIBILITIESAdministrative Responsibilities?Maintain an inventory of all office equipment, stationaries and other belongings.?Develop and implement administrative systems, including record management; filing and archiving to ensure allcenters?files, knowledge products and other resources are properly maintained.?Acquire and maintain office supplies including stationary, brochures, flyers and gift items?Manage relationships with vendors, service providers and landlord, ensuring that all items are paid on time.?Support with issuance of contracts, proposals and agreements? preparation for clients and associates.?Handle annual renewal of thecenter?strade license and related operations.?Handle travelling arrangement including ticketing, accommodation and transport of associates and guests?Manage bookings of venues forworkshops and events including negotiating deals with hotels and other venues?Support during the organization of conferences, workshops and other events organized handling registration and other logistics (i.e. printing of materials, stationary, photography, registration desk).?Maintain regular communications withcustomers, partners and other associates as appropriate.?Provide administrative support to the CEO as needed, including her schedules, calendars and appointmentsTechnical Responsibilities?Ensure computers and software are maintained.?Develop and maintain the CRM .?Develop pool of vendor and other companies supporting the functions of the businessFinancial Role?Follow up on payments from participants/ clients and confirming them.?Issue invoice and collecting payments?Manage financial transfers of thecenter?sassociates?Managing the petty cash account?Ensure all purchases made by theCenterare providing best value for money.
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