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Office Manager

3.00 to 5.00 Years   Dubai, United Arab Emirates   13 Oct, 2021
MAG Group Holding
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryReal Estate
Functional AreaNot Mentioned

Job Description

Job PurposeTo manage the overall operations of the Management office, effectively and efficiently for and on behalf of the Senior Management, by performing high-level administrative functions, operational planning, basic financial reporting, office facilities management, and information processing. The role offers a competitive package and a vibrant work environment setting in one of the most exciting business areas in Dubai.Key ResponsibilitiesAdministration & Operations

  • Manage professional and personal scheduling for Senior Management including meeting agendas, mail, email, calls, travel arrangements, client management, and other company logistics
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
  • Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination
  • Perform administrative and office support, such as typing, spreadsheet creation, faxing, and maintenance of filing system and contact database
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Document drafting (English & Arabic)
  • Organize team communications and plan events, both internally and offsite
Executive Support
  • With a primary responsibility of supporting the Senior Management, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
  • Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
  • Plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld
  • Coordinate and handle various personal affairs, transactions, payments and submissions for the Principal and/ or his family.

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