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Office Assistant Receptionist Job Ref

1.00 to 10.00 Years   Dubai, United Arab Emirates   30 Aug, 2022
Mondia Media
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

Please dont apply if you are not located in the UAE and if you dont have 3+ years of experience in Office Management/Administration.ABOUT USWHAT WE DO | Our talented teams create tech that connects brands to people via meaningful content that impacts their lives in positive ways. By understanding where the markets are going and where technology fits in; we use our knowledge to identify solutions that boost businesses and shift user experiences.WHY WE?RE DIFFERENT | What makes us a leader in our industry, and different from other international digital tech companies, is our ability to tailor or custom create our offering to solve business challenges.WHERE YOU FIT IN | We aim to build an inspiring organisation with an engaged and high performing culture. We believe in possibilities. We connect to the future. Think unlimited digital potential, global reach, limitless content, unreal experiences, real connections? now imagine the direct impact you could have in this landscape. If you are eager to work in an inspiring, dynamic environment and collaborate with like-minded people, we want to hear from you!ABOUT THE ROLEAs our OfficeAssistant/Receptionistyou are the first face of the company & point of contact for any external visitor, customer clients, and our go-to employee for any Office Administration topics.Responsibilities may include, but are not limited to the following:

  • Management of the reception area & continuous improvement of officemanagementprocesses by implementing your own ideas to assure a smooth operation
  • Welcoming guests (internal & external) and keeping meeting rooms as well as common area tidy
  • Answering and forwarding incoming calls
  • Processing of mail and courier items (i.e. distribution/preparation of the outgoing mail, processing of the courier consignments)
  • Inventory control and ordering of office supplies as well as administration of our mobile phone and office supply contracts (i.e. coffee machine, cleaning company, stationary)
  • Responsible for filling and archiving
  • Supporting with visa and medical insurance applications
  • Organizing catering for external & internal guests and organizing regular internal team events
ABOUT YOUThe ideal candidate has exceptionally high ownership, excellent critical thinking skills, and the ability to work with agility in a fast-paced environment. They would also be insanely focused on demonstrating excellence in service delivery; other qualifications include:
  • You already have at least 3 years? experience as Office Admin or Executive Assistant in an international company
  • You have experience in handling a wide range of administrative and executive support related tasks and able to work independently with little supervision
  • You are flexible, well organized and like working accurately
  • You bring a great deal of interest, passion, and commitment for Office Management/Administration topics and like thinking outside of the box to proactively implement your own suggestions
  • You are used to working with the common MS Office products and have a strong service orientation
  • Your English is excellent
  • Previous experience within a tech environment, start-up, rapidly-scaling business, and/or in a matrix organisational structure would be a distinct advantage

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