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Office Administration Executive

1.00 to 10.00 Years   Dubai, United Arab Emirates   09 Jun, 2021
Confidential Company
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryFinancial Services
Functional AreaNot Mentioned

Job Description

Assistant role for a small but busy firm, supporting the team members with office management duties.We are looking for someone who can grow and take on additional responsibilities as the business grows.Experience in a fast-paced, internationally-focused, corporate environment is essential. UAE professional experience is also essential. Financial Services experience is desirable.Primary Responsibilities:Managing, organizing and coordinating all administrative activities of the office to facilitate the smooth running and function of the whole office and to ensure work is being executed efficiently, accurately and in a timely manner.

  • Answering phones and managing visitors.
  • Liaising with stakeholders in multiple timezones and scheduling meetings for the Team.
  • Making travel, hotel and transport arrangements for the Team.
  • Maintaining the filing and database system, including employee files, and looking for ways to improve current systems.
  • Carrying out admin duties such as filing, typing, copying, binding, scanning etc.
  • Ensuring that Office is always clean, organized and well-maintained.
  • Ordering and maintaining stock of office supplies, stationaries, furniture etc.
  • Maintaining office assets and equipment ie printers, computers, copy machine, coffee machine, AV etc.
  • Being a point of contact for a range of staff and external stakeholders.
  • Liaising and coordinating with PRO for all government-related transactions ie visas, licenses etc.
  • Coordinating with insurance providers for the health insurance needs of the Team.
  • Contacting and dealing with facilities providers ie landlord, office maintenance, IT providers etc.
  • Managing incoming and outgoing post.
  • Responsible for organizing the office operations and procedures immaculately, in order to ensure business effectiveness and work efficiency.
Competitive salary, plus benefits.

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