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MarMarketing Coordinator

1.00 to 10.00 Years   Dubai, United Arab Emirates   25 Mar, 2022
ManpowerGroup Middle East
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryRecruitment & Employee Placement Agency
Functional AreaNot Mentioned

Job Description

This is a Contract role through ManpowerME - 12 months renewable contractMarketing CoordinatorKey responsibilities :The role is to work as part of a cohesive team of professionals to provide holistic support for the business units under the Gulf Region.The core objective is to proactively manage a range of operational, administrative, events & travel requirements necessary to meet sales & budget expectations and deliver on key annual objectives. The support should be provided in a timely and communicative manner to deliver best business practices in accordance with and utilizing knowledge of company policies, industry guidelines and established procedures.In addition, to support and collaborate within a business services environment and ensure efficiencies. Expectations of these areas include, but are not limited to:TEMPO/ARIBA SAP / Pay to Purchase (P2P)

  • Process management and documents governance starting from interaction creation up to submission to Finance for payment.
  • Create PR ensuring proper and correct documents and are aligned with TEMPO/ARIBA rules and requirements.
  • Extend or Unblocked vendors on both in MDG-S and tempo as when required.
  • Approves new HCP/HCO/ Patient Organizations recipients in MDG-S.
  • Maintain database for HCP/HCO/Patient Organizations with constant checking for duplicates and corrective action is done for duplicates.
Quantum Connect Compliance approval system
  • Process management and documents governance from uploading of interactions in QC up to closing of the interactions.
  • Ensure all interactions are created on Quantum Connect in an accurate and timely manner as per company standard and procedures.
  • Monitor all interactions on Quantum Connect. Ensure that all interactions are approved on system before the event takes place. Follow up with the approvers as needed.
  • Ensuring closure of workflows on time with complete, accurate and proper documentations in closing workflows.
  • Follow up with proponents on submission of required documents for closing. Initiate meetings with proponents to review and updates on pending activities.
Vendor Creation:
  • Coordinating with the requester for all the required documents needed before creating the new vendor.
Events Management
  • Organize and Manage department specific Events and Activities as per the budget holders requests
  • Work within company established policies and procedures to deliver requirements within budget and timeline
  • Consider unique Event Requirements and provide creative solutions that exceed the target audiences expectations
  • Partner with Third Party Events Organization to support high-needs Events
  • Source and negotiate with vendors and suppliers
  • Complete, and produce for stakeholder reference and review the expected costing sheet and all event-related documents (travel packs) that are ready for issuance to attendees prior to each Event
  • Reconcile & file Sponsorship Forms and manage subsequent financial payments through to Finance
  • Generate P2Ps and Invoices in support of Budgets and report / file / reconcile accordingly
  • Ensure Organizational Events Calendar is updated with appropriate changes and additions

Keyskills :

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