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Legal Administrator

3.00 to 5.00 Years   Dubai, United Arab Emirates   05 Jan, 2023
Air Products (Middle East) FZE
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryHeavy Industry & Metallurgy
Functional AreaNot Mentioned

Job Description

PurposeJIGPC legal administrator is responsible for the successful daily operations of the legal department. He/she acts as a liaison between the legal department and administrators of other departments within the company. The role is accountable for indexing and filing correspondence, creating case binders, maintain files, format and file applications, administrative support, arranging meetings and sending reminders, maintaining the legal department calendar and sending reminders, data entry support, contracts administration, assist in projects, maintain log for deadlines and sending reminders to relevant legal department members.Principal Accountabilities

  1. Transcribes and proofreads legal documents.
  2. Filing, organizing, scanning, copying, and transmitting legal documents
  3. Organizing legal department members? schedules i.e., travel arrangements, meetings, and processing invoices
  4. Direct day-to-day office operations, provide administrative support for legal services, and enforce office procedures.
  5. Communicate across departments ensuring contracts for office equipment, software, hardware, and office supplies are up to date
  6. Organize meetings and events, which may occur off-site.
  7. Tracking documents for execution
  8. Build and manage the database for contracts, NDAs and other types of documents as requested
  9. Maintaining a policy/procedure library on SharePoint
  10. Ensuring policies/procedures are duly approved before posting
  11. Maintain a schedule to regularly review and update policies/procedures
  12. Maintain a library of corporate filings
  13. Supporting the Contracts Administrator in liaising with Board Managers? and Committee Members? assistants to arrange for quarterly scheduled (and special) meetings, and in updating the General Counsel, CEO and CFO on the meetings? attendance arrangements.
  14. Supporting the Contracts Administrator in following up with Board Managers? and Committee Members? assistants for the signing of resolutions and minutes of meeting, and updating the General Counsel, CEO and CFO accordingly.
  15. Supporting the Contracts Administrator in following up with colleagues within the Company on the renewals of regulatory permits/filings, and maintain database.
  16. Supporting the Contracts Administrator in maintaining a database of all signed Board and Committees? resolutions and minutes of meeting.
  17. Supporting the Contracts Administrator in assisting the General Counsel, CEO and CFO in the preparation of the agendas of upcoming Board and Committee meetings, and maintaining relevant records.

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