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HR Coordinator and Office Manager

5.00 to 20.00 Years   Dubai, United Arab Emirates   23 Aug, 2021
Confidential Company
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
Salary$2,000 - $3,000
IndustryDistribution, Supply Chain & Logistics
Functional AreaNot Mentioned

Job Description

As HR Coordinator and Office Manager, your role ensures the smooth coordination of matters pertaining to employees and also the office environment. The role supports and reports to the HR Manager to ensure that people related matters are coordinated effectively.HR Support:

  • Follow-up, recording and reporting of employee leave ensuring up to date at all times
  • Coordination of employee visa applications and renewals
  • Medical insurance administration including additions, deletions and support with annual renewal process
  • Onboarding coordination including equipment orders, work resources and office accesses
  • Exit coordination including visa cancellation, collection of office equipment, work resources and access items
  • Payroll support as required
  • Preparation of correspondence e.g. NOCs, salary certificates and employment verifications
  • Coordination of any HR and Office related information sessions
  • Preparation of company communications
Office Management:
  • Business travel arrangements, including bookings, visas and accommodation
  • Point of contact for all office related maintenance, mailing, shipping, supplies
  • Monitor and maintain required stationery and pantry supplies
  • Filing of all office related documents and records, ensuring easy access when required
  • Coordinate with IT on all office equipment set-up where necessary
  • Ensure all office agreements and certificates are in place and renewed, including lease agreements, licenses, service certificates, tax certificates. This to be handled for 4 entities
  • Liaising with stakeholders e.g., banks and vendors to update company related information when required
  • Support to any office/business visitors
Finance:
  • Coordinating meal claims
  • Managing petty cash
  • Ad hoc errands related to company mobile phone resources

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