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HR and Sales Administrator

4.00 to 5.00 Years   Dubai, United Arab Emirates   25 May, 2022
Trillium Flow Technologies
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationBachelor's degree / higher diploma
Salary$2,000 - $3,000
IndustryManufacturing; Oil & Gas
Functional AreaNot Mentioned

Job Description

HR & Office Administration:Carrying out clerical duties such as answering phone calls, responding to emails, preparing documents, including office correspondence, memos, resumes, and presentations.

  • Ensure all policies and procedures (by the company and local authorities) are followed by employees at all times.
Maintaining the personal file of all employees and updating the Human Resource Management System.Monitoring and administration of the time, attendance and leaves of all staff.Liaise with the PROs and government departments to ensure that all visas, renewal etc are timely processed.Maintaining general office files, including job files, vendor files, and other files related to the company?s operations.Payroll management ? requiring coordination with payroll provider, HR and finance departments.Keep stock of office supplies and place orders when necessary.Managing annual vacation tickets for all employees.Liaise with insurance providers for new or renewal of policies, addition and deletion of new members etc.Managing suppliers and service providers contracts, payment expediting etc.Coordinating with government and private companies such as DEWA, Du, Empower etc to ensure no disruption in office services.Purchasing office supplies, equipment, and furniture as and when required.Overseeing the maintenance of office facilities, and equipment.Preparation of HR reports as and when needed by the management.Induction and orientation of all new recruits.Performing other relevant duties when needed.Sales Administration:Updating Salesforce pipeline after taking feedback from the Sales Managers and customers directly.Managing Sales team calendar and travel plans.Maintaining and tracking channel partners agreement contracts with factories.Processing expense claims and mileage claims of sales staff and getting approval from line managers, HR and finance departments.Organizing or coordinating sales meetings, exhibitions etcTravel tickets and hotel accommodation for sales managers for overseas travel.Assisting sales and finance departments for payment collection from the customers in the region.Supporting sales department for customer pre-qualification and documentation.Hospitality duties such as organizing lunches, refreshments for visitors and staff during meetings or other events.Support the office of the Regional Manager and issue memos and notices as and when requiredManage agendas/travel arrangements/appointments etc. for the upper managementCarry out any other administrative duties as entrusted by the Regional Manages or other line managers or HR departments from time to time.

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