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HR & Admin Coordinator

1.00 to 10.00 Years   Dubai, United Arab Emirates   08 Jun, 2024
Meraki Global Energy - LLC
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
Salary$1,000 - $1,500
IndustryOil & Gas
Functional AreaNot Mentioned

Job Description

The HR & Admin Coordinator provides administrative support to ensure efficient operations?the primary gatekeepers accountable for all organizational activities.˙As an HR and admin Coordinator, your responsibilities include, but are not limited to, the following: Please note that these roles and responsibilities might change in due course or immediately if any situation arises.˙

  • Greet, direct visitors, answer phone inquiries, and handle complaints courteously and professionally.
  • Ensure office supplies and pantry items are maintained, including inventory checks and working with suppliers to maintain the necessary supplies.
  • Ensure the confidentiality and security of files, records, and documentation.
  • Responsible for operating and managing office tools, equipment, and furniture.
  • Responsible for ensuring the organization?s compliance with UAE-mandated laws, rules, and regulations.
  • Ensure everyone is updated on necessary company news, policy, and information.
  • Responsible for ensuring smooth travel arrangements and hotel reservations for employees on business trips.˙
  • Reconcile and pay vehicle fines; coordinate with HR and finance department to ensure proper documentation/deduction.
  • Petty cash handling, managing, issuance, and reconciliation.
  • Admin driver coordination.˙
  • Organize and schedule meetings and appointments.
  • Prepare meeting minutes, accurately enter notes, and distribute them to the meeting attendees.
  • Act as the administrative point of contact between employees, executives, and clients.
  • Supervise the office boy and admin driver with their job responsibilities.
  • Responsible for paying monthly utility bills and maintaining proper records of expenses.
  • Maintains records of all legal documents related to the company and ensures that all legal documents are renewed/updated on time.
  • Coordinate with the technicians for any maintenance to be done in the office.
  • Responsible for managing all aspects related to company rented properties such as but not limited to apartments, vehicles, and workers? accommodation.
  • Manage, coordinate, and plan company gatherings, birthdays, etc.
  • Provide day-to-day support to staff and higher management.

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