Head of Finance

Job Description

Manage Cash flowDebtors and Creditors

• Oversee to ensure that debtors payments are collectedin terms of the age analysis and in respect of each debtors agreed contractual term
• Manage to ensure that credit terms are adhered to
• Oversee to ensure that debtors invoices are sent timeously, in the required format, and that they balance back to the statements
• Ensure that the correct charges are reflectedand that supporting documentation isavailable
• Assist the business development team to drive the form of payment to credit card option
• Resolve queries and build relationships with clients to support the inflow ofcash
• Oversee reconciliations forcorrectness, test to ensure that the processes have been properly followed so thatpayments can be made
• Deal with financial technical issues as escalated by the team

Billing Settlement Plan

• Oversee to ensure that all tickets issued are invoiced and that all queries (debits and credits) are reconciled and paidin respect of Region?s banking
• Oversee to ensure that overdraft limits are adhered to
• Monitor bank accounts to ensure that cash flow is balanced and that there are sufficient funds to pay creditors
• Access funds from call accounts to ensure cash flow is maintained at the required level
• Give instruction to pass the journal and obtain further authorisation as necessary, depending on the required delegation of authority level
• Invest monies into call accountsas appropriate within the company cash management strategy
• Oversee corporate credit cards expenditure and payments

Payroll

• Oversee the financial aspect of the payrollensuringthat payroll is properly processed and balancedin respect of the Region
• Oversee to ensure that all statutory requirements are fulfilled and that third party payments are made

Statutory Returns (regional and global)

• Compile statutory returnsfor the Region including Tax, VAT, and payroll related payments
• ProvideIATA returns as required

Prepare Management Accounts

• Collate and prepare management accounts for regions on a monthly basis for submission to the Executive Committee
• Ensure that each section of themanagement accounts balances and reflects the true picture of the Region and that information is accurate
• Provide written commentaryon management information in conjunction with the Head of the Region
• Collate the budget information from all areas of the business (sales, operational costs) and test for reasonability
• Provide feedback to each area and follow an iterative process until resolution and readiness for presentation by the Regional Heads to the board
• Report in writing on variances to budget,with commentary,on a monthly basis
• Provide management reporting in respect of e.g.daily cash flow , weekly age analysis and debtors report
• Analyse the gross profit of the Regions and highlight potential pitfalls to the Head of the Region in terms of financial wellness and achievement of the budget
• Ensure that management accounts are ready for the year end audit
• Assist and support auditors to meet deadlines

On Boarding New Regions

• Acquire a customer base from the merger and acquisition of a new business
• Ensure a smooth take on of the client that includes
• the correct fee model being utilised andcharged
• invoices being in the company?s format withsufficient information
• supporting thebusiness development team on the take on of new clients
• overseeingto ensure that relationships are built with the new client
• ensuring clients are loaded onto the accounting system properly in respect of financial information such as statements, necessary documentation etc.
• Induct new accounting staff into the processes and procedures

?Manage Department

• Allocatework to the financial shared servicesteamand ensure theproper segregation of duties
• Monitor and measure the departmental performance in accordance with the metrics agreed upon
• Liaise with theteam leaders directly in terms of quality standards and take corrective action if needed
• Conduct the Performance Planning Session with direct report and compile the Performance Management documentation in terms of:
• Key Performance Areas
• Personal Development Plan
• Track and monitor performance in accordance with processes, procedures and performance planning documentation
• Initiate pro-active and corrective action as required to ensure service delivery
• Monitor the functioning of the department and continuously provide feedback,coaching and trainingto ensure that the finance teamperforms at optimum productivity level
• Manage staff memberin terms of day to day issues such astimekeeping, absenteeism, leaveand the quality of work produced

Keyskills :