Guest Experience Agent at voco? Dubai The Palm (Pre-opening)

Job Description

Welcome to voco?, IHG?s new upscale brand. Drawing on our years of experience in delivering True Hospitality, voco Hotels, gives people a different choice. Hotels that are reliable enough to depend on, but different enough to be fun. Our new family of hotels are connected by their individual characters that make memorable travel dependable. Unstuffy hotels, where people feel comfortable to relax, and just get on with relaxing. Hotels that stand out from the crowd.Becoming part of the family, everyone?s a host?Every great stay starts with a great host, who are the beating heart of our hotels. Our teams are there when people need them but, give them space to relax. It?s these thoughtful touches that give our service the balance guests adore: natural and easy-going but, also friendly without being over the top.voco Dubai Palm Jumeirah is conveniently located on the trunk of the manmade island while being part of the newly launched ?Palm West Beach?, a trendy and vibrant spot with an array of exceptional dining concepts. The 141 keys property is scheduled to open its doors to guests in early 2022.As Guest Experience Agent, you will be the frontline in showcasing our voco ?Come on in? hallmark, making sure all our guests experience a ?Reliably Different? service all throughout their stay.

• Efficiently carry-out services provided at the Front Desk including welcoming and check-in/check-out of guests, attending to their requests and queries, taking and relaying messages and other related operational concerns.
• Take/relay endorsement from/to previous/next shift, follow up on any outstanding matters and ensure the delivery/completion of service.
• Ensure the maintenance of an atmosphere of tranquillity at the reception desk, never giving the impression that there is a problem.
• Review all incoming reservations for the day to match the necessary accommodation.
• Review and resolve all ?Traces? directed to Reception.
• Constantly check reservations to ensure room availability and special blockings are handled correctly.
• Perform registration process by obtaining data from guest and by observing the established guidelines.
• Ensure that all guests are checked-in into the computer immediately and accurately. Check all transactions performed and sign on designated space in the registration card signifying completion of procedure.
• Promptly answer the telephone, within three rings. Use your name when answering, speak clearly and in pleasant voice. Take and deliver accurate and timely guest messages, either manually or via the computer system. Coordinate/facilitate delivery of mail, small packages and facsimile for customers as requested.
• Close guest accounts at time of check-out and ask guest how they enjoyed their stay. In the event of dissatisfaction or dispute, negotiate compromise, which may include authorizing revenue allowance.
• Ensure the strict control of room keys. Enforce the key handling procedures ensuring maximum security.
• Ensure that all rooms which are due to check-out are followed-up and updated in the computer system accordingly. Guests who have checked-out must be immediately checked-out from the computer system.
• Ensure that Hotel?s Employee Rules & Regulations are understood and adhered.
• Responsibly use all available systems and equipment at Front Office including PMS (Property Management System), credit card machine, key system, etc.
• Maintain an accurate filing system.
• Be familiar with all hotel services, offers and facilities and their operating hours.

• 1+ years Front Desk Associate with IHG experience preferred
• Outstanding written and verbal communication skills
• Knowledge on the Opera System
• Team player
• Physically agile, and able to stand for extended periods.
• Available to work shifts, over weekends and on public holidays.
• A naturally outgoing and friendly personality with a passion for service excellence to consistently deliver and demonstrate voco? service standards
• A true ?team-player? mentality and flexible attitude towards a diverse set of tasks.
• Excellent communication skills

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