Responsible for the reception area appearance, supervising its cleanliness and tidiness. Supervise the front office/ meeting room?s office boys, making sure they perform their job properly. Make sure front office and reception area give the best professional image for company visitors and employees.
Receive and welcome visitors/guests and make sure they are attended by relevant receiving employee(s) in the shortest possible time or at scheduled time as appropriate.
Responsible for meeting rooms? bookings, make sure meeting rooms are always tidy, well equipped and no documents/ confidential materials are left from previous meeting(s).
File, scan, type correspondences / documents as per business requirements in English and / or Arabic. Translate documents from Arabic to English and vice versa when required.
Professionally handle company incoming calls and transfer them to concerned employee(s). Take messages if required in case concerned employee is not responding/ available and ensure messages are accurately and timely delivered to concerned employees once they become available.
Arrange purchases of stationery items, ensuring their availability at all times. Issue items to employees as and when requested.
Create Purchases Orders in SAP system for Admin-related services. Receive and verify Invoices from suppliers, keep records of the same and forward to Finance Department for payment processing.
Issue payment cheques to suppliers and obtain the necessary receipts and records them in system.
