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Front Office Administrator

1.00 to 10.00 Years   Dubai, United Arab Emirates   04 Mar, 2023
Confidential Company
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
Salary$1,000 - $1,500
IndustryIndustrial Production
Functional AreaNot Mentioned

Job Description

Job summary :Responsible for operating the main company switchboard, receiving visitors, managing inbound and outbound mail and courier packages.˙The first point of contact for all visitors. Handle day-to-day reception duties to present a professional image of the organization to external customers and business partners, as well as provide administrative support to the HR & Administration department within company guidelines with the objective to ensure smooth and effective operations of the office˙Job Responsibilities

  • Receives equipment, materials, or supplies ordered verifying against specifications on requisition or other documents
  • Operate a switchboard and receive visitors so that all callers/visitors are dealt with promptly, courteously, and accurately, Minimum missed/delayed calls
  • Receive and correctly route incoming and outgoing telephone calls at a switchboard.˙Take and distribute accurate messages, Internal/External Customer service
  • Greet visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department or employee, No complaints
  • Greet visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department or employee
  • Respond to routine inquiries from internal or external sources, for example on the organisations location, hours of operation, phone numbers, or email address, Correct information provided
  • Organising and distributing mail, receiving and sending courier packages
  • Complete, check, and process HR-related forms and documents in accordance with established guidelines so that HR related matters are administered quickly and accurately. Forms may include applications for vacation or leave of absence
  • Respond to enquiries and assist employees and managers to complete HR-related forms to ensure that the information provided is accurate and complete
  • Follow-up with employees, managers, or external agencies to verify that the information provided is accurate and complete
  • Prepare overtime statement & attendance for employees, Data accuracy
  • Preparing˙statement for e-dirhams, Maintaining a professional image on the telephone and in person at all times

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