Fine Fragrance Team Administrator

Job Description

A Team Administrator with a global leader in the creation of Taste & Wellbeing and Fragrance & Beauty, and a key member of our Fine Fragrance Development team in Dubai -Your future position?Are you an experienced Business Support or Administrative professional and would like to take a new turn in your career by joining the Fragrance Development team of a global and leading organisation? Then this might be the perfect opportunity for you!Fragrance is at the heart of Givaudan. We have a rich history of creating fragrances that strike an emotional chord with consumers. We are inspired by our rich heritage and our contribution to defining the evolution of the trends over time. We create scents that shape peoples lives. Our senses step into gear from the moment we wake up in the morning until we turn in for the night. The consumer grooming and cleaning regimen intersects with Consumer Products (Personal care, Home & Air care, Fabric care, Oral care), Fine Fragrance (Perfumes), and Active Beauty products, with fragrance at the core of every experience. Givaudan, more often than not, are responsible for carrying you through the olfactive journey of your day.Our Fragrance development team houses Evaluator?s who are olfactive development specialists, Marketeers, Consumer & Market Insights specialists, and Library (Gallery) & Best Practices teams who collaborate closely with our Perfumers and Customers to create winning fragrances. To do so, the development team analyses current olfactive trends, forecast future trends and assess consumer preferences.We are currently hiring for a?Fine Fragrance Team Administrator (Creative Fragrance Management Coordinator)?to support the Fine Fragrance development team in Dubai. You will provide timely administrative and project coordination support to the team and ensure smooth operations. You will focus on improving efficiencies for our project workflows, support in managing compliance, and help in achieving increased internal & external customer satisfaction.Based in our Dubai office in Media City and reporting to the Fine Fragrance Creative Fragrance Director for SAMEA (South Asia, Middle East, and Africa - based in Dubai), you will join a creative, passionate, and winning team, and support our continued success story in the SAMEA region. The role offers excellent opportunities for both personal and professional development.You will work for a company that touches billions of consumers more than a hundred times a day. With its heritage stretching back over 250 years, Givaudan has a long history of innovating scents and tastes. Our passion is to collaborate with customers and partners to develop game-changing innovations in the food & beverage, fragrance and beauty industries. We have a culture that works to inspire, challenge and capture the heart and soul of consumers and customers. Our customers in SAMEA have local, regional, and international profiles, bringing diversity and curiosity to your daily job.Sounds interesting? It could well be your perfect opportunity if you love staying ahead of the curve, always aim to exceed customer needs, deliver value, and are experienced at fostering strong relationships.In this exciting role, with a can-do? mindset, you will -Administration:

• Arrange market research samples for evaluation and maintain the samples library.
• Schedule meetings, take notes during meetings, prepare minutes for internal circulation, and follow up with the team members to complete the assigned tasks.
• Centralise the communication between different fragrance development centres internationally.
• Maintain and update the local fragrance development database.
• Coordinate internal fragrance smelling sessions.
• Participate in continuous improvement projects and initiatives.

• Maintain and manage the proactive collections inventory by monitoring stocks and anticipating needs.
• Manage and allocate development projects at the team level.
• Support and facilitate customer visits when needed.

• Anticipate and proactively coordinate with our Perfumery and Application Lab teams to continually ensure and maintain a reliable stock inventory of fragrance oils and raise procurement requests as needed.
• Streamline the communication and work methodology between the fragrance development and lab teams.
• Raise requests for fragrance application samples in the internal Givaudan systems.

• Support the Fragrance development team to ensure regular updates and refreshes of the fragrance library collection.
• Assist in preparing market research samples for the fragrance library.
• Responsible for library records, labelling, and display.

Keyskills :