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Female Office Administrative Coordinator & Receptionist

2.00 to 5.00 Years   Dubai, United Arab Emirates   09 Aug, 2021
Confidential Company
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryJewelry & Gold
Functional AreaNot Mentioned

Job Description

About the CompanyWe are a well-established company with 20 years of growth, innovation, and success. We specialize in the Gold & Diamond business and are headquartered in Dubai, U.A.E. with an expansive operations network across the globe.About the RoleWe are looking for an organized and a presentable Office & Administrative Coordinator with exceptional communication skills (preferably Arab Speaking, not mandatory) to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the Company.Responsibilities

  • Schedule and confirm meetings with clients via phone and email, greet visitors, and direct them to the appropriate parties
  • Handle basic office duties, such as answering and routing phones, respond to emails, data entry, streamline communication and resources, draft and circulate minutes of the meeting, and reports or any other tasks assigned by the Management
  • Write letters, memos, invitations, and respond to inquiry emails and other business correspondence as assigned by the Management (excellent MS Word, PowerPoint & Excel skills required)
  • Support employees by facilitating interdepartmental communications and interactions between internal and external parties
  • Monitor and order inventory for office supplies
  • File and organize records, invoices, and other important documentation
  • Submit work orders and schedule repairs for general office space and equipment
  • Ensure that the office is well-maintained, organized, and secure at all times
  • Demonstrate the ability to work under pressure with strict deadlines, yet remain flexible, and motivated
  • Multitask and manage coordination and administrative tasks for projects and Companies
Eligibility CriteriaWe desire to appoint a presentable female Office & Administrative Coordinator with a corporate demeanor (desirable bilingual Arab/English, but not mandatory):? Good English Communication Skills (interpersonal and public); both written (grammatically error-free) and spoken? Minimum 2 years of experience as an Office & Administrative Coordinator in a corporate company or conglomerate? Experience or knowledge of understanding corporate businesses, functions and corporate governance? Experience of working with an Executive Leadership TeamIndustry? Supply Chain? Minerals & MiningEmployment Type? Full-timeJob Functions? Coordination, Business Correspondence, Administration, Receptionist

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