Must be proficient in English, speaking, reading and writing. Arabic is a plus
Excellent knowledge of Microsoft Office
Strong knowledge of office policies and procedure
Excellent organizational and time-management skills
Problem-solving attitude with eye for detail
Analytical thinking
Flexible in time schedule, including weekends and holidays & willing to extend working hours
Must be in town and available for trial
Greet and assist visitors to the officeOrganize and schedule appointments and meetingsMaintain customer contact details both soft & hard copyAssist in the preparation of regularly scheduled reportsMaintain employee records (soft and hard copies)
Update HR databases (e.g. new hires, separations, vacation and sick leaves)
Process & renew government permits & staff employment/residence visaProvide general support to visitorsPrepare the monthly payroll, update & create expenses reportsProcess reimbursement & prepare bank depositsMaintain digital and physical financial recordsEnsure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniquesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of suppliesContribute to team effort by accomplishing related results as neededCarry out administrative duties such as filing, typing, copying, binding, scanning, etc.Maintain up-to-date employee holiday records & organize annual travel booking for the staff.Write letters and emails on behalf of the company & attends telephone, or face to face inquiriesCover the reception desk when requiredMaintain computer and manual filing systemsHandle sensitive information in a confidential mannerTake accurate minutes of meetingsResolve administrative problemsReceive, sort, and distribute the mailManage staff appointmentsOversee and supervise the work of junior staffProvide polite and professional communication
