Facilities Operation Manager

Job Description

1. BASIC FUNCTION AND SCOPE:Responsible for the planning development and management of Company2. DUTIES AND RESPONSIBILITIES:? Develop and implement plans for the operational infrastructure of systems, process and personnel designed to accommodate the growth of the company.? Focus on using best business practice to improve efficiency, by reducing operating costs while increasing productivity. ? Set department objectives and strategies and leads group to successful achievement of the same. ? Contribute to development and execute corporate policies specific to Facilities Management, Engineering, and Security Management. ? Manage the negotiation and define the process for maintenance of contractor and vendor agreements and contracts that define quality, delivery schedules, pricing, and other terms and conditions. ? Lead personnel activities of the EFM (i.e., hire, train, appraise, reward, motivate, recommend termination as necessary, etc.) ? Oversee recruitment of staff and labors.? Mentor and develop facilities personnel, including supervisory and management staff.? Develop personnel standards, group and individual objectives and manage to meet the objectives. ? Manage and develop relationships with various groups including clients, internal support groups (Finance, IT, Legal, Risk) and external vendors (architects, contractors, HVAC firms). ? Interface with internal customers and works with Business Unit Leaders to define immediate needs as well as long-term corporate strategy. ? Compile and manage the department budget. ? Get involved in both strategic planning and day-to-day operations, particularly in relation to buildings and premises. ? Coordinate tenders documents for the contractors.? Supervise and coordinate work of contractors.? Calculate and compare costs for required goods or services to achieve maximum value for money.? Plan for future development in line with strategic business objectives.? Manage and lead change to ensure minimum disruption to core activities.? Direct and plan essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling.? Ensure the building meets a health and safety requirements.? Check that agreed work of staff or contractors is complete and follow up on any deficiencies.? Coordinate activities of personnel involved repair and maintenance of facilities, buildings, and equipment to minimize interruption and improve efficiency.? Coordinate and lead one or more teams to cover various areas of responsibility.? Use performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.? Respond appropriately to emergencies or issues on time.? Perform other related duties as assigned.3. WORK INTERRELATION INTERNALLY:? EFM Employees / Employees of Secure and its subsidiaries EXTERNALLY:? Clients, Contractors and Sub-Contractors. 4. REPORTING TO? CEO5. SUPERVISORY RESPONSIBILITY? 6. PHYSICAL OR MENTAL REQUIREMENTS? Communication Skills? Development of plans and actions? Planning and Delegation Skills? Leadership7. OTHERS (Including Expertise, Special Knowledge)? Knowledge of the Industry? Decision Making? Time Management? Project Management Skills? Computer Literacy? Commitment to strong team membership? Presentation Skills? Interpersonal Skills? Persuasion and Negotiation Skills8. MINIMUM REQUIREMENTS (Qualifications and Experience)? Bachelor?s degree/ from accredited institution in Civil Engineering OR Master (any)? 10 years of experience in a similar capacity? Must be an Arabic speaker

Keyskills :
Facilities