Provide secretarial support to the Director by encoding correspondences, reports & documents, handling or screening of incoming calls and random visitors, setting meeting with various department, etc.,
Make follow-ups to different departments, company, person any pending documents as requested by the Director including the status thereof.
Coordinate with suppliers or other stake holders, arrangements & follow up as per instruction of the Director.
Manage all inward and outward correspondence of the Directors Office in order to ensure timely and accurate receipt and dispatch of the same.
Set-up and maintain Directors Office correspondence files and ensure safe custody and confidentiality.
Collect reports from various departments; submit consolidated reports to the Director.
Prioritize & follow through on issues and concerns, including those of a sensitive or confidential nature.
Make travel arrangements for the Director as and when required.
Additional, administrative duties may include working on special projects, assisting with general office duties, driver scheduling, order processing and customer service.
Assisting in Accounting & Logistics
Keep accurate records of incoming and outgoing payments for the organization
Process customer / supplier invoices
Prepare and submit reports for payroll processing to HRD
Manage client accounts and payment schedules
Handle & prepare petty cash / vouchers
Assisting in Operations
Provide all required data / information to other colleagues
Assist to find distributors in the same industry
Assist the Events where the company participates
Coordinate & get quotations for Shipping, Logistics, Import & Export of products.
Ensure the stocks are maintained as per standards
Ensure quality check for products / packaging / expiry dates etc.
