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Executive Secretary

1.00 to 10.00 Years   Dubai, United Arab Emirates   09 Nov, 2022
Nathan & Nathan
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
Salary$4,000 - $5,000
IndustryRetail & Wholesale; Food & Beverage Production
Functional AreaNot Mentioned

Job Description

Our client is a franchise owner for manufacturing and distribution of some of the best brands in the world for soft drinks, luxury teas and other FMCG products.They arelooking to hire an Executive Secretary who will be the one to organize and maintain the executives schedule and assist them by performing a variety of administrative tasks.Responsibilities:

  • Scheduling meetings Arranging meetings, calls zoom calls with senior Company executives, external people, dignitaries like Ministers, Senior Govt officials, managing the diary of the Executive, making sure that all meetings take place as scheduled, changes in the schedule are managed efficiently will be another important task.
  • Maintaining all files, documents, and important files of official and personal nature will be another important responsibility.
  • Ensuring all IT infrastructure required for meetings/calls etc is kept up to date and running without glitches. For this, the selected person should be well versed with all day-to-day technology such as Zoom calls, the internet, the Search function on the Internet and websites, phones, etc will be a pre-requisite.
  • Managing entire office in Dubai ensuring cleanliness, and upkeep, getting work done from Housekeeping staff, IT Staff, ensuring a very efficient, warm, and pleasant outlook and impression of the Office, managing important visitors, ensuring all services like Pantry, maintenance is running efficiently through concerned Departments will be also the responsibility of this role holder.
Qualifications:
  • Over 10 years of experience in a relevant role
  • The last 1 to 2 roles must be in a similar capacity in reputed Companies
  • Should have worked with Promoters/Owners/very senior/Top executives for more than 5 years.
  • Proven track record of efficiency, maturity, and ability to handle confidential work, files, documents, etc at the senior level.

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