Manage complex calendar and schedules, with an understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of the Vice President?s time, and provide timely reminders as necessary.
Schedule, coordinate and oversee a wide variety of internal/external meetings/events (local, offsite or virtual).
Attend key meetings and take shorthand notes.
Organize any needed material in advance of the meetings, maintain files/record keeping systems and confidential files.
Provide professional support to visitors, assist with settling in requirements and greet as appropriate.
Maintain and organize important files, claims, documents and facilitate easy access to important information.
Maintain highest levels of internal and external confidentiality.
Coordinate with internal and external stakeholders, such as clients, partners, vendors, investors, and employees.
Plan and execute projects, manage deadlines & follow ups and delegate tasks.
