Acting as the point of contact among executives, employees, clients, and other external partners
Managing information flow in a timely and accurate manner
Managing executives? calendars and setting up meetings
Provides full administrative assistance to the Executive Director.
Acts as liaison to the Board of Directors and Board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files, and assists board members with Festival ticket requests and delivery.
Maintains Director?s appointment calendar by scheduling meetings, teleconferences, and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.
Prepares Director?s mileage expense report.
Conserves Director?s time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls.
Maintains director, board, and local government VIP lists; prepares and mails VIP correspondence, subscription and season brochures, and reception invitations.
Assists local government leaders with performance ticket requests and delivery.
Maintains personnel and customer confidence and protects operations by keeping information confidential.
Reconciles corporate credit card statements and provides required backup.
Researches flights and books artist and staff air travel.
Maintains airline and corporate restaurant sponsorship accounts, and prepares required reports for annual audit.
Maintains certain Festival CD inventory and book inventory.
Assists director, donors, and other VAF departments at Festival performances and receptions.
Contributes to team effort by accomplishing related results as needed.
