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Executive Assistant

4.00 to 10.00 Years   Dubai, United Arab Emirates   09 Feb, 2023
Diamond Developers
3 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryReal Estate
Functional AreaNot Mentioned

Job Description

We are looking for a female Executive Assistant, with a minimum of 5-year experience to support a pool of Senior Executive positions within our organization. You will manage mostly business-related tasks such as creating reports, organizing travel and accommodation, taking minutes, and other critical organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive assistant to Senior Executives in the past.Essential Duties and Responsibilities:

  • Managing the executive office and maintaining all confidentiality obligations
  • Preparing reports, memos, letters, and other documents.
  • Answering phones professionally and routing calls to the correct person or taking messages or information.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with the executive.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Participating in research activities and preparing presentations.
  • Making travel arrangements for the executive.
  • Performing office duties that include ordering supplies and managing a records database.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.

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