Executive Assistant

5.00 to 8.00 Years Dubai, United Arab Emirates 03 Sep, 2022

Job Location	Dubai, United Arab Emirates
Education	Not Mentioned
Salary	$3,000 - $4,000
Industry	Software Development; Computer Hardware & High-Tech Manufacture; IT Services
Functional Area	Not Mentioned

18 Months limited contract not renewable.Primary responsibilities include (not inclusive of all possible responsibilities):

Managing the complex calendars of 3 senior leaders with utmost attention to accuracy, timeliness, and ensuring the schedule aligns with her/his priorities and commitments.
Collaborate on planning and support of all-up meetings and events including All Hands, offsites, morale events, and other group meetings as needed
Planning and coordinating domestic and international travel end-to-end including the proactive anticipation of any, and all logistics and itineraries, as well as the reconciling and submission of expense reports
Preparing and reconciling expense reports to ensure timely processing.
Acting as interim approver on team expense reports, ensuring coding accuracy and full compliance
Manage procurement for teams including purchasing equipment, services and supplies, creating purchase orders and processing invoices
Assisting with org-wide events run by the admin team.

Knowledgeable of policies and procedures regarding purchasing, expense report submission, and domestic and international travel.

Team support including space management, office moves, new hire set up and onboarding and procurement of equipment and supplies
Working closely with the team and other operations staff regarding communications, meetings, etc.
Distribution and security group ownership and management
Open POs and track efficiency of PO management
Providing backup support (calendar, travel, expenses) to others during leave periods
Assisting with personal arrangements for the senior leaders (and their families where applicable) including and not limited to Insurance Claims, Holiday planning and booking, Education Allowance Reimbursement, visa renewals, bill payments etc
Maintain a level of leadership and professionalism that exemplifies the company?s values through Respect, Integrity, and Accountability
rage per month AED 15,400.

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