| Job Location | Dubai, United Arab Emirates |
| Education | Certification / diploma |
| Salary | Not Mentioned |
| Industry | Recruitment & Employee Placement Agency |
| Functional Area | Not Mentioned |
Our client is now recruiting for an?Executive AssistantPRINCIPAL ACCOUNTABILITIES:AdministrationEnsure a good flow of communication and excellent secretarial support is provided for the FHsWork closely with, keep and update list of common stakeholders for close communication: all GCMs and their Executive Assistants, Function Heads, etc.??across the broad region.Provide assistance to the FHs with private, confidential, and personal arrangementsOrganise agendas, briefing papers and any preparatory paper workSort, prioritise and where possible delegate and distribute incoming mail.Handle expense claimsPrepare correspondence, documents and presentation materials - adjusting grammar and spelling as appropriate. Drafting of correspondence where possible and ensuring response is sent in a timely mannerOrganisation of the daily schedule of the FHs to ensure the most effective use of time. Ensure all internal and external meeting requirements are met. Forward planning of itineraries and travel schedules to make certain timings and trips are feasibleEnsure the smooth running of the FHs office in their absence. Keep in close communication with the FHs when they are travelling and dispatch off any urgent mail that needs attention.Ensure all administrative tasks meet all compliance standards.Provide documents and files for meetings.Coordinate regular meetings with direct reports, monthly management meetings and Quarterly Client Reviews?Screen incoming calls, fielding calls if appropriate and assisting where possible.Liaison with Executive Leadership and International staff on a daily basis and extensive liaison with other departments within the company?Travel & ImmigrationBook and co-ordinate travel arrangements within tight deadlinesCompile itineraries and liaise with regional offices to ensure business trips run smoothly.Reserving flights and hotels all per the Clients T&E policy and other compliance policiesOrganising entry visas for travel and UAE immigration for FH and family & dependents (when necessary)?To be successful, you should be a degree or diploma holder with at least 2 years of excellent experience in administration. Strong command of English language is needed and proficiency in using Microsoft application is required.
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