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Executive Administrative Assistant

1.00 to 10.00 Years   Dubai, United Arab Emirates   18 Apr, 2025
Confidential Company
50 to 99 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
Salary$1,000 - $1,500
IndustryRetail & Wholesale
Functional AreaNot Mentioned

Job Description

We are seeking a highly organized Executive Administrative Assistant to support our Managing Director. This role is critical to ensuring smooth day-to-day operations, handling high-level administrative tasks, and serving as a key liaison both internally and externally.Calendar & Meeting Management:

  • Manage and maintain executive calendars, meetings, and appointments with efficiency and discretion.
  • Coordinate internal and external meetings, including agenda preparation, minute-taking, and follow-up on action items.
Communication & Correspondence:
  • Screen and prioritize incoming emails, calls, and messages on behalf of executives.
  • Liaise with clients, suppliers, internal departments, and external stakeholders professionally and diplomatically.
Documentation & Reporting:
  • Produce high-quality reports, briefing papers, presentations, and documents.
  • Prepare reports and insights from tools like Orion and other sources (e.g. sales performance, stock levels, store analysis).
  • Compile market research and competitor reports for executive use.
Administrative Operations:
  • Maintain confidential files, records, and sensitive documents in an organized manner.
  • Assist in general administrative functions including expense processing, document filing, and office coordination.
Event & Project Coordination:
  • Support the planning and execution of company events, showroom visits, meetings, and off-site activities.
  • Coordinate logistics and materials for seasonal campaigns, product launches, and fashion trade shows.
  • Assist in auditing stores, online platforms, social media activity, and team performance metrics.
  • Collaborate with store managers and department heads to gather and validate operational data.

Keyskills :

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