| Job Location | Dubai, United Arab Emirates |
| Education | Bachelor's degree / higher diploma |
| Salary | Not Mentioned |
| Industry | Interior design |
| Functional Area | Not Mentioned |
? Assist with the general project administration.? Collect, scan and upload documents following set procedures.? Ensure all technical documents, reports, drawings and blueprints are properly recorded (Hard & Soft Copies).? Documents are collected and registered in system.? Print and distribute documents as necessary & work with documents across various departments.? Create systems to manage company documents and ensure that all documents are up to date.? Create document filing and organizing systems that are both effective and efficient.? Filtering the call and taking details/concerns before transferring to the respective staff or to the Managing Director.? Assisting staff for some matrix such work program, material specification matrix, letters, fee proposal, reports and presentations that need to be encoded and fixed.? Assist the Managing Director for letters, email, excel matrix that needs to be typed and drafted.? Take charge of all document identification, classification and filing,? Frequently conduct document audits confirming they are current and accurately reflect recorded evidence.? Update and control procedure documents and forms.? Overseeing daily operations which include office maintenance, pantry stocks replenishment and stationery; keeping an inventory for records.? In charge of securing quotations in each and every services and office materials needed; preparing Local Purchase Order (LPO).? Preparing and updating Admin reports such as Employee Time sheets, Time-off Summary, Petty Cash and all other related matrices on a weekly/monthly basis.? Responsible for daily/monthly schedule of the Managing Director which includes event registrations and invitation confirmations.? Responsible for the flight bookings and travel arrangements of the Managing Director.
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