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Event Operations Manager

2.00 to 3.00 Years   Dubai, United Arab Emirates   03 Oct, 2023
SEE Institute LLC
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryTraining & Education Center
Functional AreaNot Mentioned

Job Description

The SEE Institute is a hub for sustainability education, research, and business incubation, seeking to empower the growth of sustainable practices in the region and around the world.We are looking for an enthusiastic and experienced Event Operations Manager who will be responsible for planning, coordinating, and overseeing all aspects of events and activities hosted by the SEE Institute.Job Brief:The Event Operations Manager plays a pivotal role in ensuring the seamless execution of events, including academic conferences, seminars, workshops, cultural events, and external events. The Event Operations Manager will collaborate with various stakeholders to create memorable experiences for students, partners, clients, and external guests.Key Responsibilities:On-Site Event Management:

  • Collaborate with the events team to set up event spaces, including arranging seating, signage, audiovisual equipment, and other materials.
  • Oversee all on-site event operations, including setup, registration, team briefing, and guest services.
  • Address any issues or challenges that may arise during events.
Event Planning and Coordination:
  • Work closely with event organizers and the Account Manager to understand event objectives, requirements, and expectations.
  • Develop detailed event plans, including timelines, event flow, budgets, and resource allocation.
  • Coordinate logistics, such as venue selection, catering, audiovisual equipment, transportation, and accommodations.
  • Collaborate with the marketing team to create promotional materials and campaigns for events.
  • Utilize digital and traditional marketing channels to maximize event attendance.
Vendor and Supplier Management:
  • Identify, contract, and manage external vendors and suppliers for event-related services.
  • Negotiate contracts and agreements to ensure cost-effectiveness and quality.
Budget Management:
  • Develop and manage event budgets, tracking expenses and revenue.
  • Provide regular financial updates to stakeholders and adjust budgets as needed.
Team Leadership:
  • Supervise event support staff and volunteers, providing guidance and support as needed.
  • Foster a collaborative and efficient work environment within the Events and Operations team.
Event Evaluation & Documentation:
  • Conduct post-event evaluations to assess the success of events and gather feedback from participants.
  • Oversee teardown and cleanup after events.
  • Use evaluation data to make improvements for future events.
  • Maintain event documentation, including contracts, permits, and records.
  • Generate post-event reports and evaluations to assess event success.
  • Ensure events comply with relevant regulations and safety standards.
  • Implement security and safety measures to protect attendees and assets.

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