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Document Control and Admin Officer

0.00 to 1.00 Years   Dubai, United Arab Emirates   30 Oct, 2023
WMH
2 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationCertification / diploma
SalaryNot Mentioned
IndustryBusiness Support Services; Construction & Building
Functional AreaNot Mentioned

Job Description

We are seeking an organized and detail-oriented individual to join our team as a Document Control and Admin Officer. This role plays a crucial part in managing and maintaining the integrity of our documents and records, as well as providing administrative support to our office. If you have excellent organizational skills, attention to detail, and are proficient in document management and office administration, we encourage you to apply.Responsibilities:Document Control Responsibilities:

  • Establish and maintain document control procedures and systems.
  • Ensure the proper filing, storage, and retrieval of documents, records, and information.
  • Create and manage document numbering and version control.
  • Collaborate with various departments to collect, organize, and update documents.
  • Review documents for accuracy, completeness, and compliance with organizational standards.
  • Assist in document scanning, imaging, and digital archiving.
  • Generate and distribute documents and reports as required.
  • Maintain confidentiality and protect sensitive information.
  • Train and assist employees on document control procedures.
Admin Officer Responsibilities:
  • Provide general administrative support, including managing phone calls, emails, and office correspondence.
  • Greet and assist visitors in a professional and welcoming manner.
  • Maintain office calendars, schedule appointments, and coordinate meetings and conference calls.
  • Prepare and distribute documents, reports, and presentations.
  • Assist in managing office supplies and inventory, reorder as needed.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Assist in organizing and maintaining office files and records.
  • Assist in making travel arrangements and accommodations for team members.
  • Assist in processing invoices, expense reports, and other financial documents.
  • Help plan and coordinate office events, meetings, and activities.
  • Collaborate with team members to complete projects and tasks as needed.
  • Maintain confidentiality and handle sensitive information with discretion.

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