Credit Documentation Officer

Job Description

Role - OFFICER, CREDIT DOCUMENTATIONLocation- DubaiJOB PURPOSE? Mainly responsible for Securities and Documentation Lodgement, File, record, recover, archive, scan and maintain documents and database systems. Review documents and collaterals. Support the activities of Credit Documentation? Responsible for simple and straight forward documents checking like ABL disbursement documents etc..The job holder will be assigned responsibilities, as per requirements of the Department. The composition, level of independence and volume will be determined on the basis of experience, competency, training, volume etc.Work Management ? Roles and Responsibilities:Ensure Quality Asset Management by:? Ensure Credit Middle Office policies and procedures of the Bank are strictly followed in line with Bank?s Credit policies and as per relevant guidelines of UAE Central Bank/Government.? Adhere to UAE laws and regulations regarding all collaterals and the legality of documents used in coordination with the legal department,? Receive the original execution versions of facility documentation signed by the Borrowers & including collateral documentation from Business segments and branches.? Responsible to update the documentation register with the document?s details & movement of same within the Credit Documentation Unit.? Ensure to Electronically scan of original documents in EDMS upon completing the fit to lend sign off after satisfying that all the documents have been executed properly and are also in order.? Handle the safekeeping of the original documents under custody and ensure all documents are being lodged after it is digitally filed in EDMS.? Periodically review borrowing documents held under custody for housekeeping purposes.? Responsible to prepare required correspondence and reports related to custody activities from time to time including sorting, packaging of files for archival and Compile list of the documents to be archived.? Responsible to handle the releasing of original facility documentation and/or mortgage release requests after obtaining approvals from the appropriate sanctioning authority.? Upon team request, return deficient documents back to business teams to complete the requirements via courier and record reference number in the register.? Maintain a coordinated relationship with legal, FRR, RMs, Internal and external Auditors to retrieve required documents and files upon getting the necessary approval from Unit management.? Review drawdown related collateral documents for ABL upon receiving the required executed documents from Business and also inform Business regarding discrepancies, if any & follow up with Business to get those discrepancies rectified before sending the confirmation transaction processing team to go ahead with the drawdown.? Representing the Bank in all government authorities including the free zones and other authorities where bank?s representation is required.? Preparation of mortgage contracts (new/increase/amendment/etc..) and other agreements/letters related to Mortgage registration.? Coordinate with Land departments/ trustee offices / Free Zones / notary public in all emirates to execute the mortgages and pledge of shares. Also, Contacting the customers to set up an appointment related to mortgage / assignment / release / pledge / notary public / etc.? Ensuring that Bank?s lien is registered with respective authorities as per the statutory requirement, and the original Mortgage documents are collected back and submitted to the Bank for safekeeping.In General:? Achieve Operational & control efficiency by:? Always improve standard processing time and bring about productivity improvement through bench marking.? Ensure all Documentation activities are performed as per operations procedure to achieve satisfactory audit rating for the Unit.? To carry out activities with ?zero? operational losses? Support management centralise the control activities & implement automation to gain more control efficient environment.? Ensuring reduction in re-work rate? Adherence to SLAs and TATs agreed with stakeholders? Support team management to update SOP periodically? Train staff within the department and maintain effective backupsJOB CONTEXT? The jobholder is required to do maker functions of Securities and Documentation Lodgement, File, record, recover, archive, scan and maintain documents and database systems under Credit Middle office & maintain 100% accuracy level of all its responsibilities to achieve excellence in the Department?s objectives.? Monitor the effectiveness of existing control measures and recommend modification whenever required? Ready to change & adopt to for any market and economic conditions are challenges including customer requirements.COMMUNICATION AND WORKING RELATIONSHIPS? Regular contacts with Other Credit Units/legal Corporate Banking/ Branches/ Commercial Centres and RM?s? Regular discussions with Team Management? Participate in regular Department/Team meetings to be abreast of Bank?s policies and requirements and contribute with regard to required credit control measures.DIMENSIONS OF THE JOB? To manage all borrowing clients coming under Corporate Banking including conventional, Islamic, Financial InstitutionsFRAMEWORK, BOUNDARIES & DECISION MAKING AUTHORITY? Work within approved policies and procedures and ensure regular supervision as and when it?s required.? Responsible for ensuring that Credit Documentation processes related to his/her area are performed as per approved terms and conditions to eliminate any legal/security risks.? Mainly responsible for Securities and Documentation Lodgement, File, record, recover, archive, scan and maintain documents and database systems. Review documents and collaterals. Support the activities of Credit Documentation? Responsible for simple and straightforward document checking like ABL disbursement documents etc..

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