Cluster Procurement Officer - Procurement - Finance - InterContinental Hotels Group® Dubai Festival City

Job Description

Do you see yourself as a Procurement Officer for InterContinental Hotels Group  Dubai Festival City?  Whats your passion? Whether youre into triathlon, exploring new restaurants or dancing the tango, at IHG were interested in you. We love people who apply the same amount of passion and precision to their jobs as they do to their hobbies.  Imagine working for a company that gives you Room to be yourself.  Our commitment to our people is to deliver room to have a great start, to learn and grow, to perform, to be recognized and rewarded, to be involved, and to take the initiative and lead.The InterContinental Hotels Group properties in Dubai Festival City consist of four hotel brands. These include the luxury brand InterContinental, the superior upscale Crowne Plaza, the lavish long-stay InterContinental Residence Suites, and the vibrant mid-scale Holiday Inn. In addition to over 1000+ bedrooms, the four properties boast a selection of high-quality restaurants and bars, an impressive 3,800 square meter Event Centre across two levels, the 5,000 square meters Festival Arena by InterContinental, the luxurious Spa InterContinental, state-of-the-art gymnasium, and swimming pool facilities. We are looking for people who are friendly, welcoming, and full of life to people to join over 900 colleagues who are always finding ways to make every guest experience an enjoyable one. We value the passion and enthusiasm of our colleagues and encourage you to share your passion when you work with us.  

• Secure delivery of the best possible products at the best possible price within the required timeframe while conforming to the quality and hygiene standards of the hotel.
• Ensure proper filing and allocation of the purchase orders and required supporting documentation as per the Procurement Policy.
• Ensures timely delivery of goods and services.
• Monitors discrepancies between the suppliers quotation and delivered price, noted by the Receiving Agent, and records these cases as glitches in the Vendor Performance Review (VPR).
• Manages vendor relationships and establishes contact with suitable/ prospective vendors as per the Procurement Policy.
• Responsible for resolving issues with vendors/delivered items or services raised by colleagues or HODs, filling up complaint forms when necessary,
• Responsible for respective category vendor performance management, including but not limited to: updating Vendor Performance Report on a weekly basis, maintaining vendor performance feedback report from clusters Department Heads (HOD), bringing issues to the attention of the management when deemed necessary.
• Maintain a list of approved and non-preferred vendors as per the respective HODs vendor performance feedback report and in accordance with the Procurement Policy.
• Responsible for scheduling VPR meetings with top vendors representing 80 % of total spend and volume as per the category.
• Provides information to the Department Heads on the market trends with regards to the pricing and availability of all products.
• Operates under minimum supervision and maintains close liaison with the Procurement Management regarding the departmental goals and is responsible for driving the respective categorys targets, including market survey and savings.
• Adhere to/promote the IHG vendor code of conduct.

• Makes sure that three (3) quotations are obtained for each purchase request for all the direct items unless the 3 bids rule can be abstained as per the Procurement Policy.
• Makes sure that all the purchase orders allocated are approved before acquiring the materials.
• Ensures adherence to the urgent procurement policy for the assigned category including PR allocation.
• Provides the Procurement Management with periodic market survey/tender on the products for the assigned category.
• Monitors the cash purchase as and when petty cash is handed over by the Assistant Procurement Manager/Procurement Manager/Director of Procurement. Makes sure that all Petty Cash vouchers are submitted to the Assistant Procurement Manager/Procurement Manager/Director of Procurement to claim reimbursement according to the Procurement Policy.

• Strive for constant improvement and take responsibility for your own performance
• Minimum 2 years of management experience in a centralized procurement environment.
• Centralized Procurement System experience JANA  desirable, but not essential.
• Commercially focused and a keen eye for detail with strong analytical & numerical skills.
• High-level competence in Microsoft Excel and other office packages.
• Proven negotiation skills.
• Strong interpersonal skills.
• Excellent organizational, time management, and communication skills (both verbal and written).

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