Provide support to the procurement team on a daily basis
Build and manage internal and external customer relationships in support of the department
Manage and maintain the diaries of the department, making appointments as requested
Co-ordinate, provide, collate and organise external and internal meetings, ensuring the team are prepared and have the relevant documentation
Prepare and collate the team?s monthly Director report
Produce and distribute the fortnightly Purchasing Early Warning Report
Organise supply chain functions/seminars
Attend meetings as requested and take minutes Ensure minutes, documentation and reports are distributed in a timely manner and monitor progress/co-ordinate close out of actions
Participate in and sometimes lead ad hoc projects as requested by the senior buying team
Act as first point of contact for external and internal queries, redirecting to the most appropriate person as necessary
Carry out various daily administrative tasks as requested and deal with various forms of communication, including letters, emails, faxes, filing Screen telephone calls and enquiries
Complete any further general administrative tasks as required
Maintain the supply chain database for all suppliers within Barhale including subcontract records held within the
Company information system Raise purchase orders as directed by the buyers when required
