Business Manager

Job Description

Fairgreen International School, located in The Sustainable City, seeks a new Business Manager. The Business Manager is responsible to the school Director and to the school?s managing organization, Esol Education, for the administrative leadership and efficient and effective management of the non-educational components of the schools operations.?REPORTS TO:?????????????????????Director of Fairgreen International School and Esol EducationINTERFACES WITH:????????????Accounts, Procurement, Facilities, Government relations, Transportation service provider, Security service provider, Cleaning service provider, Food service provider, and other vendors, suppliers, and service providersSUPERVISES: ????????????????????Support services personnelRESPONSIBILITIESStaff-related?????????Organize and administer non-teaching staff, pursuant to the policies of Esol Education and the school, to best achieve the goals and objectives of the school by:o??assigning responsibilities and duties, and arranging vacation scheduleso??calling meetingso??ensuring general supervision and performance of dutieso??evaluating staff performanceo??developing procedures to support the above functions when neededo??preparing & issuing employment contracts when neededo??keeping the Director of School appraised of any issues that arise?????????Responsible for staff accommodation/transportation, dealing with leave applications, resignation/termination of employment, gratuity, etc.?????????Maintaining information relating to salaries, allowances, absences, vacations, gratuity, etc., and be prepared to report such information as requiredFacility-related?????????Work closely with the Director and Leadership Team, maintenance team, security personnel, and cleaners to ensure proper maintenance, safety and security of the school buildings and grounds by:o??ensuring that buildings, and the furnishings inside them, are properly maintained for cleanliness, good repair and ready for safe and secure utilization.o??developing long-range plans to ensure the adequate upkeep of all facilitieso??controlling and developing adequate security provisions (e.g. for fire, theft, terror) including hiring a security manager and staff to maintain a secure facility for students and staffo??working closely with the Director and Leadership Team, taking overall responsibility for the buildings and grounds?????????Oversee the utilization of school buildings and grounds on weekdays, weekends, and holidaysBus transportationWork with the Director to secure appropriate bus transportation services for the school?????????Procure the services of a transportation provider or build the capability to own and manage transportation services internally ?????????Estimate the capacity and routing needs for transportation and ensure the provision of enough bus seats for the identified demand?????????Design an efficient transportation service for the school, including contract negotiations?????????Ensure school transportation?s compliance with regulations and with the policies of Esol Education and the school ?????????Management of school transportation services, including safety, security, and payment procedures for bus transportation servicesFood servicesWork with the Director to secure appropriate food services for the school?????????Procure the services of vendors / caterers to provide healthy options for the students or build internal capability / kitchen to do the same?????????Ensure the service is efficient including contract negotiation?????????Ensure compliance with regulations and Esol Education / School policies for food service?????????Put in place monitoring, quality control, and payment procedures for food servicesFinance?????????Assist the Management Team with the execution of the Esol Education approved budget. Recommend administrative controls where advisable?????????Manage the Schools accounting and financial services, including the areas of budget, revenue, expenditure, reporting, banking, investments and audit. ?????????Supervise the preparation of an appropriately detailed monthly and year-end financial report for the Director and Esol Education. ?????????Supervise school payroll procedures including payments and preparation/ maintenance of all earnings, deductions and other personnel salary records?????????Ensure the effective financial control of procurement, supply inventory and property / plant equipment systems.?????????Supervise the school accounts payable process and related procedures.?????????Review and administer school contracts and commitments relating to school and residential property insurance, building or land leases, and service/construction contracts.Additional Responsibilities?????????Management of new facilities projects?????????Oversight of government relations?????????Other responsibilities assigned by Esol Education and the school DirectorTERMS OF EMPLOYMENT:A 2-year contract with competitive salary and benefits based on the successful candidate?s qualifications and experiencePERFORMANCE EVALUATION:Job performance will be evaluated by the Director and Esol Education?

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