| Job Location | Dubai, United Arab Emirates |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Accounting |
| Functional Area | Not Mentioned |
Asst Lease Admin Manager I Real Estate I Al Futtaim MallsWhat you will do:Responsible for:Planning:˙Assisting the Regional Lease Admin Manager to prepare˙reports and tactics to support the overall Lease Admin strategy, as well as, consolidate and manage the effective operation of all regional reporting needsKPI?s:˙Working within the KPI parameters to ensure timelines are met and align with the vision and strategy of the overall Leasing dept.Financial Analysis and Reporting: Progress Reports:˙In collaboration with the Regional Lease Admin Manager prepares and maintains progress reports on weekly/monthly/annual basis as required by the Malls division, such as vacancy reports, renewals schedules, tenant documentation updates, rent concessions report, operational reports, KPI tracking˙and deliver all agreed reports on time to excellent quality.Tenancy Schedules:˙Maintains up to date tenancy schedules for the Regional Retail Leasing team at all timesTracking Sheets: Responsible for regularly updating and maintaining a centralized tracking sheet (including but not limited to renewals tracking, legal tracking, document tracking etc)Communication: Coordination between the regional business teams, EIT and selected vendors/implementation partnersLeasing AdministrationIn collaboration with the Leasing Admin Manager is responsible for leasing administration tasks as follows:Approvals:˙Liaison with Finance, legal and Senior Management for approvals as per the DOACommunication:˙Coordination with the Tenant as requiredLegal:˙Reviewing, drafting, and preparation of required legal documents in coordination with Group LegalPayments:˙Receiving payments from the tenants, ensuring correct payment is received and dealing with the Finance dept. regarding the sameQuality Control:˙Working to ensure that information on all documents is correct and accurate, all relevant documents are received from the tenant, lease agreements are prepared as per the terms agreed upon between the tenant and landlord and matching signatures on documents and cheques against the POA provided by the tenant.Accurately document meeting actions, discussions and outcomes and maintain detailed audit trail at all times
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