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Administrative Clerk

1.00 to 10.00 Years   Dubai, United Arab Emirates   09 Sep, 2024
shali shali
4 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
Salary$1,000 - $1,500
IndustryAdministration Support Services
Functional AreaNot Mentioned

Job Description

The role of an Administrative Clerk is crucial to the smooth functioning of any organization. This position involves providing administrative support to various departments or teams within the company. The Administrative Clerk is responsible for carrying out a wide range of administrative tasks efficiently and effectively.Administrative Clerk Responsibilities

  1. Greeting and assisting visitors: The Administrative Clerk is often the first point of contact for visitors and clients. They are responsible for providing a friendly and professional welcome, answering inquiries, and directing visitors to the appropriate person or department.
  2. Managing phone calls: The Administrative Clerk handles incoming calls, forwarding them to the relevant individuals, taking messages, and providing general information to callers.
  3. Scheduling and coordinating meetings: This includes organizing calendars, scheduling appointments, and arranging meeting rooms. The Administrative Clerk may also be responsible for sending out meeting invitations, preparing meeting agendas, and taking meeting minutes.
  4. Handling correspondence: The Administrative Clerk receives, sorts, and distributes incoming mail and emails. They may also draft and send out correspondence on behalf of the company or specific individuals.
  5. Maintaining office supplies: It is the responsibility of the Administrative Clerk to ensure that office supplies are well-stocked and order new supplies when necessary. This includes stationery items, equipment, and other office essentials.
  6. Data entry and record keeping: The Administrative Clerk inputs data accurately and maintains organized and up-to-date records. This may involve creating and updating databases, spreadsheets, and other administrative documents.
  7. Filing and document management: The Administrative Clerk organizes and maintains physical and digital files, ensuring that documents are properly stored, labelled, and easily retrievable when needed.
  8. Assisting with travel arrangements: This may include booking flights, accommodation, transportation, and preparing travel itineraries for employees.

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