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Administrative Assistant (UAE Nationals Only)

3.00 to 5.00 Years   Dubai, United Arab Emirates   02 Dec, 2023
Emirates National Oil
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryOil & Gas
Functional AreaNot Mentioned

Job Description

Job Purpose˙To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements.˙Principal Accountabilities Communication:

  • Receives telephone calls and records and relays messages
  • Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc.
  • Coordinates/follows up with other departments for purposes of information gathering
  • Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager
  • Prepares presentations to internal/external parties
  • Prepares meeting agendas and takes the minutes of the meetings
Office Management:
  • Schedules meetings and reminds manager
  • Coordinates conferences/events/activities
  • Organizes and maintains departmental files
  • Requests and receives office equipment/equipment/stationery
  • Receives department visitors
  • Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave
  • Monitors staff attendance and informs the manager of late arrivals/early departures
˙Travel
  • Handles necessary travel arrangement through coordination with government relations and travel agents
˙General
  • Performs similar or related tasks as requested by the manager
  • Records departmental budget expenditure
˙

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