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Administrative Assistant/Team Secretary

2.00 to 4.00 Years   Dubai, United Arab Emirates   29 Apr, 2023
knight frank
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
Salary$1,500 - $2,000
IndustryAdministration Support Services; Real Estate; Corporate Management Office
Functional AreaNot Mentioned

Job Description

Title: Team Secretary/AdminDuration: 6 months- Temporary jobLocation: Dubai ? Media CityWorking hours and days: Monday to Friday from 08:30 to 05:30 (1 hour lunch break)Candidate should be on their own sponsorship Visa (mother, father, husband)!Should have excellent skills in MS office? (Any industry experience but should have worked for 2 to 3 years as admin/secretary)ÿScopeBased in our Dubai Office, we are looking to recruit an Administrative Assistant/Team Secretary for the Commercial Valuation Team who will be responsible for the team?s administrative support.ÿResponsibilities

  • Pitch Documents ? assist in drafting proposals and collating pitching material.
  • Correspondence - Coordinating all incoming and outgoing mail and corresponding with Clients) regarding valuation requests, progress, invoices and report status.
  • Diary management - Full control and maintenance of diaries, making appointments and arrangements for all meetings and inspections with clients, developers, agents, owners, tenants and colleagues.
  • Information Checking - Reviewing information and documents for every valuation case.
  • File Management - Ensuring all paper and electronic filing is carried out on a regular basis to maintain an up to date filing system.
  • Invoices and Accounts - Update fee and liaising with internal and external account departments
  • Trackers - Update job trackers and status sheets.
  • Databases - Handle computer/database (KF Database, Contacts Register / ICON and RPS).
Professional StandardsFinancial
  • Monitor team travel expenditure, monthly.
  • Raise invoices
  • Responsible for ensuring files adhere to audit regulations.
ÿ
  • & IT competence
  • Word (Advanced),
  • Mail merge proficient,
  • Excel,
  • Power point,
  • Outlook.
ÿProfessional Experience and Personal Skills ProfileÿQualifications/Education Required3 years+ experience in a similar secretarial/Admin roleÿParticular Aptitudes/Skills RequiredúÿÿÿÿÿÿMature candidate with an ability to maintain confidentialityúÿÿÿÿÿÿAbility to command authorityúÿÿÿÿÿÿFlexibility, adaptability and a co-operative attitudeúÿÿÿÿÿÿCalm under pressureúÿÿÿÿÿÿGood English grammar and spellingúÿÿÿÿÿÿDedicated and loyalúÿÿÿÿÿÿDiligent and efficientúÿÿÿÿÿÿWell presentedúÿÿÿÿÿÿClear speaking voice / excellent telephone mannerúÿÿÿÿÿÿHardworkingúÿÿÿÿÿÿAttentive to detailúÿÿÿÿÿÿAble to take initiative and be pro-active.úÿÿÿÿÿÿSelf-motivated

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