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Administrative Assistant/Executive Secretary

1.00 to 10.00 Years   Dubai , United Arab Emirates   25 Apr, 2023
Hilton
Job LocationDubai , United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryHospitals /Healthcare /Diagnostics
Functional AreaNot Mentioned

Job Description

An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.What will I be doingAs an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards: Executive Office Duties:

  • Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
  • Provide secretarial support to the Executive team
  • Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
  • Receive and distribute mail
  • Ensure outgoing mail is dispatched in a timely manner
  • Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
  • Maintain adequate supplies of office stationary
  • Identify and build internal and external relationships
  • Carry out all filing
  • Comply with all key security mandates
  • Report any maintenance issues or hazards
  • Maintain own work area in a clean, tidy and good manner
  • Report defective materials and equipment
  • Assist with special projects related to the Executive Office
Quality Assurance Duties:
  • Assist sales team by answering questions on contracts, rules/guidelines
  • Review all worksheets for accuracy and completeness
  • Assist auditing deals mailback
  • Assist sales team until each contract is ready to be posted to owner
  • Answer incoming calls from clients regarding contracts process/documents
Marketing Duties:
  • Promotion code application, internal notification of media coverage
  • Support Public Relations agency to execute annual Public Relations activities including daily media relations, mediasales calls and pitches, press conferences, media shootings and press tours
  • Coordinate internal activities and communications, such as media shooting arrangement with national /regional teams and Public Relations agency
  • Develop necessary collateral materials and media proofreading
  • Research for recent timeshare and hotel market for the Public Relations perspective
What are we looking forAn Administrative Assistant / Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
  • Excellent verbal and written communication skills
  • Excellent administration and IT skills
  • Committed to delivering a high level of customer service, both internally and externally
  • Flexibility to respond to a range of different work situations
  • Ability to work under pressure
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
  • Previous administrative experience in a fast paced environment

Keyskills :

About Company

Hilton Worldwide Holdings Inc., formerly Hilton Hotels Corporation, is an American multinational hospitality company that manages and franchises a broad portfolio of hotels and resorts. Founded by Conrad Hilton in May 1919, the corporation is now led by Christopher J. Nassetta.

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