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Administration Manager

10.00 to 12.00 Years   Dubai, United Arab Emirates   05 Jan, 2023
Air Products (Middle East) FZE
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryHeavy Industry & Metallurgy
Functional AreaNot Mentioned

Job Description

POSITION: Administration Manager, Al Dhahran HQ SUMMARYPurposeThe position oversees the provision of the full suite of administration support to Air Products HQ building in Al Dhahran, including its partner JVs. The role also acts as a senior representative of Air Products with local authorities and senior government officials. Also acts as the facilitator for social investment and responsibility activities.The incumbent is accountable for the effective operational facilities management of the building, including and not limited to FM contract management, Team management and development, measurement and management of vendors, budget forecasting and cost management, EH&S management, delivery of PPM and reactive repairs, delivery of FM projects (Office fit outs, office moves, M&E works), effective management of the drivers pool and fleet, management of the reception support and other tasks associated with smooth running of the facility.PRINCIPAL ACCOUNTABILITIES

  1. Administration &FM:
People Management
  1. Lead, motivate and develop the on-site FM team
  2. Manage and measure performance of all FM vendors (including Cleaning, M&E, Fire safety, grounds maintenance etc.)
  3. Manage the Landlord relationship
Financial
  1. Develop the operational budget for the HQ building
  2. Effectively manage the operational costs
  3. Develop capital investment plans to maintain and enhance AP asset value, efficiency and workplace environment
  4. Manage the FM contract from end to end and ensure a full auditable report is maintained for all services provided and procured.
  5. Identify means to reduce admin costs using existing resources and support.
EH&S
  1. Ensure AP EH&S policies and procedures are implemented
  2. Ensure appropriate inspection and testing regimes are implemented
  3. Ensure evacuation arrangements are in place (procedures, Fire Marshals, First aiders etc.)
  4. Oversee the site EH&S committee
Operational
  1. Ensure PPM is performed on time and to specification
  2. Ensure reactive repairs are performed on time and to specification
  3. Ensure the workspace environment is maintained to a high standard via delivery of appropriate FM services
  4. Provide Reception, mailroom and catering services
ProjectsTake project briefsCost estimation with full collaboration with procurementDevelop tender documentation and manage the tender processManage project execution to agreed standards, milestones and budgetEnsure required permissions / consents are obtainedEnsure project specific EH&S requirements are dischargedCustomer interfacing:Ensure a robust approach to seeking feedback from all occupants of the building and staffProvide a robust system to address improvement ideasShow highest level of customer centricityManage all admin matters with integrity, respect and inclusionCollaborate with other department, such as HR, procurement, Security and EHSOn Government RelationsEnsure that they provide support on matters related to Air products site interface with the GovernmentSupport HR, legal and other teams as neededEnsure no overlap of the role with HR or other teamsOn Social investmentSupport establishing basic guidelines on events and sponsorships to be supported by the companyAct as interface with government bodies on all requests for sponsorship working with other teams such as HR, etc

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