| Job Location | Dubai - United Arab Emirates |
| Education | Any Graduation. |
| Salary | Not Mentioned |
| Industry | Facilities Management |
| Functional Area | Not Mentioned |
Administration CoordinatorMake a difference every dayThe Job OpportunitySerco is currently looking for an Administration Coordinator to join the team at dans. The purpose of this role is to assist in the administration activities within dans Executive Office in an effective and efficient manner by ensuring a smooth running of the unit on a daily basis. To support the Office Manager in day to day activities. Key account abilitiesAssist the Office Manager by ensuring that all files are maintained in an effective manner so as to facilitate their easy retrieval and keeping a record of all files retrieved and track their return.Support the Office Manager by preparing all follow ups folders, documents, letters and all other administrative tasks as assigned.Support Executives in administrative activities to ensure deadlines are metEnsure delivery of excellent customer service to stakeholders and clientsEnsure all visitors to the Executive Office are greeted professionally and courteously, and managed effectively and in line with.Manage the bookings of DWC/DXB Conference rooms along with all requirements associated with, arrangements for provision of refreshments and availability of equipment/stationary and ensure all conference rooms are well maintained.Monitor the mail run process between DXB/DWC and make sure all important mails including but not limited to: Company/staff Confidential documents, ATCO Medical Certificates, staff parcels, etc are registered in the mail logScreen incoming phone calls professionally, promptly and effectively, deal with queries and redirect calls appropriately / take messages where necessary in order to be passed to the correct personReport to Facility Department all maintenance issues at the Executive Office and ensure all requests are closed in timely manner.Monitor received items from stores or suppliers and properly distribute or/ and place them in the advised location.Write meeting minutes & Arabic/English translation of letters and other correspondence as required.Ensure the availability of sufficient stationery items/pantry and advise procurement department for ordering of replenishment.Ensure the assigned tasks to the Executive Office assistants and driver are completed on timeAssist with basic day to day administrative tasks, such as faxing, photocopying, producing documents and maintaining records as required along with any admin tasks assigned to ensure deadlines are met.Work efficiently and comply with all; office systems, standards, policies and procedures.
Keyskills :
Administration Coordinator administrative admin coordinator Administration
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