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Administration Assistant - National Car Rental

1.00 to 10.00 Years   Dubai, United Arab Emirates   18 May, 2022
National Car Rental
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

Job Purpose: To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently Roles & Responsibilities:

  • Provide necessary support services to departments and provide general administrative duties to support smooth functioning of business.
  • Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database.
  • Raise LPO?s and ensure timely follow up of the payments.
  • Procurement of consumables for the showroom by following all related processes. Planning, organizing and distributing of uniforms and stationery to the floors.
  • Monitor leave of staff including posting of leave, arranging annual leave ticket, keep track of unauthorized absenteeism and coordinate with payroll/HR/GR for leave notification, passport request etc.
  • Facilitate timely requisition and distribution of employees? documents such as passports, labour cards and other documents.
  • Co-ordinate with logistics and workshop for movement of vehicles
  • Ensure applicable system updates in a timely and accurate manner
  • Coordinate with sales to receive insurance policy, with GRO for registration of the vehicle and for purchase of Salik tag, etc. prior to delivery to the customer
  • Track the daily vehicle delivery, follow up to ensure timely invoicing of the same and timely processing of customer refunds
  • Ensure accurate data entry of sales data and invoices into ERP system.
  • Extend timely support to sales & operations team in all admin related tasks.
Qualifications & Experience:
  • 12th Standard / High School / ?O? Levels
  • 1-2 years relevant experience
  • UAE Driving License
  • Pleasant personality and good grooming
  • Customer service orientation
  • Knowledge of written & spoken English
Additional Information

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