| Job Location | Dubai, United Arab Emirates |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Recruitment & Employee Placement Agency |
| Functional Area | Not Mentioned |
Admin & Workspace Executive - 12 months renewable contract through ManpowerThis role will initially be part-time,?2-3 days per week. Gradually they will change it to 5 days a week.Roles & ResponsibilitiesFront Desk? Manage reception counter, building and parking pass requests and invoicing? Update guest check-in device? Greet guests, contact host, guide to conference room when required? Meeting room logistics? Collect and distribute mail.? Courier management such as shipment and packages preparation and arrangement? Facilitate on-site interview meeting arrangement with overseas? teamAdmin & Workplace Operations? Assist with executive?s reimbursement submission and follow up? Manage relationship with office vendors (e.g. cleaners, office boy, deliveries etc.)? Responsible for the purchasing of goods and services. Order and replenish office and pantry supplies? Review vendor contracts and proceed procurement through cost-effective bids and negotiates with suppliers to meet quality, delivery, and cost objectives? Maintain accurate report/tracker of office inventory and property/equipment records? Assist HR and IT in New Hire On-Boarding process (assigning work station, business cards ordering, provide card access keys etc.)? Employee contact list update? Maintain a professional and tidy office, responsible for smooth daily office operations? Participate in newsletter publication with HR OC or related tasks? Provide support to Business Unit when required? Perform 1st line of basic IT troubleshooting? Prompt and accurate data update/creation (e.g. Scorecard, Workspace Management, Xspace tickets)? Responsible for monthly and annual budget development; analysis and actual spent? Oversee facilities management, ensure annual property insurance, corporate statement is timely filed with City and State office; annual tax report is timely filed and paid with City and State office, license renewal etc.? Responsible for prompt payment, avoid late payment penalties? Ensure no service/work without purchase order issuance? Serve as liaison for building management office? Budget responsibility (e.g. operate the office within budget allocation)Celebrations & Events? Close collaboration with HR? Event planning and execution ? coordinate company internal and external event along with department leads/HR and setup email notifications? Coordinate event logistics for a variety of meetings including liaising with vendors and participants
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