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Admin & Workspace Executive

1.00 to 10.00 Years   Dubai, United Arab Emirates   23 Apr, 2021
ManpowerGroup Middle East
1 Jobs Openings
Job LocationDubai, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryRecruitment & Employee Placement Agency
Functional AreaNot Mentioned

Job Description

Admin & Workspace Executive?- 12 months renewable contract through ManpowerThis role will initially be?part-time, say 2-3 days per week as the Client office remains closed. Following the?re-opening of?the office in July latest, it will change to 5 days a week.Roles & ResponsibilitiesFront Desk

  • ? Manage reception counter, building and parking pass requests and invoicing
  • ? Update guest check-in device
  • ? Greet guests, contact host, es cor t to conference room when required
  • ? Meeting room logistics
  • ? Collect and distribute mail.
  • ? Courier management such as shipment and packages preparation and arrangement
  • ? Facilitate on-site interview meeting arrangement with overseas? team
Admin & Workplace Operations
  • ? Assist with executive?s reimbursement submission and follow up
  • ? Manage relationship with office vendors (e.g. cleaners, office boy, deliveries etc.)
  • ? Responsible for the purchasing of goods and services. Order and replenish office and pantry supplies
  • ? Review vendor contracts and proceed procurement through cost-effective bids and negotiates with suppliers to meet quality, delivery, and cost objectives
  • ? Maintain accurate report/tracker of office inventory and property/equipment records
  • ? Assist HR and IT in New Hire On-Boarding process (assigning work station, business cards ordering, provide card access keys etc.)
  • ? Employee contact list update
  • ? Maintain a professional and tidy office, responsible for smooth daily office operations
  • ? Participate in newsletter publication with HR OC or related tasks
  • ? Provide support to Business Unit when required
  • ? Perform 1st line of basic IT troubleshooting
  • ? Prompt and accurate data update/creation (e.g. Scorecard, Workspace Management, Xspace tickets)
  • ? Responsible for monthly and annual budget development; analysis and actual spent
  • ? Oversee facilities management, ensure annual property insurance, corporate statement is timely filed with City and State office; annual tax report is timely filed and paid with City and State office, license renewal etc.
  • ? Responsible for prompt payment, avoid late payment penalties
  • ? Ensure no service/work without purchase order issuance
  • ? Serve as liaison for building management office
  • ? Budget responsibility (e.g. operate the office within budget allocation)
Celebrations & Events
  • ? Close collaboration with HR and OC
  • ? Event planning and execution ? coordinate company internal and external event along with department leads/HR and setup email notifications
  • ? Coordinate event logistics for a variety of meetings including liaising with vendors and participants

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