Provide an effective system to track Account Receivables.
Provide a summary of the ageing report required by various people in the Finance Division to prepare monthly reports.
Provide for the Sales & Marketing staff and Heads of Department with information necessary for them to manage their customers.
Understand the manual for this position, to maintain and update it as required.
Ensure that all transfers to City Ledger through income audit, accounts payable and general ledger do agree with the control amount.
Ensure the accuracy of all charges and credits posted to the individual accounts.
Ensure that the posting of invoices and settlements are up-to-date and that payments are correctly aged.
Ensure that the ticket rates charged to travel agents are in accordance with their contract (if applicable).
Ensure the group billings are complete as per contract.
Prepare with proper supporting documents and forward to the Assistant Financial Controller for review and signature all city ledger adjustments that need to be made before they are posted by the Cashier.
Ensure that returned checks are recorded in the city ledger, that unapplied credit balances are reconciled and that minimal variances in payments are cleared at the time of receipt.
Process invoices promptly, render interim & monthly statements and follow up reminders on a timely basis.
Monitor and maintain support of all advance deposits and to balance them to the general ledger at month-end.
Reconcile accounts receivable trial balances with the general ledger control accounts each month and to ensure accurate ageing.
Initiate payment of travel agents commission based on verified computer reports.
