Accounting Supervisor for the Waldorf Astoria Dubai International Financial Centre

Job Description

The Accounting Supervisor at the Waldorf Astoria Dubai International Financial Centrewill support all activities performed by the hotels Finance Controller, to include but not limited to, understanding financial performance, ensuring timely and accurate financial reporting and month-end closing activities, reviewing monthly financial statements in accordance with Generally Accepted Accounting Principles (GAAP), Uniform System of Accounts and Hilton policies and procedures. The role will ensure a smooth operation of all hotel finance activities in full compliance with the policy, regulatory and contractual framework. The role will business partner with the finance team members and the hotel management team, and support the Finance Controller, in developing excellent working relationships across a broad range of internal and external stakeholders. What will I be doing. Supervise, manage and maintain the books of the hotel(s) on a daily basis . Responsible for the accuracy and completeness of all transactions to the various accounts and ensure that they are properly recorded in the books on a timely basis and in the correct period . Ensure that all balance sheet transactions are accounted for, documented and properly and timely reconciled . Fully conversant with the Hilton standard chart of accounts and the correct use the same . Ensure that the accounting records comply with local laws and regulations and Hilton Policies and procedures . Ensure the month-end closing process is completed and the timely preparation of all required financial reports for review by the Hotel Finance lead . Ensure the accurate and prompt monthly-end and year-end closing of the books of accounts . Assist in the completion of forecasts and budgets as instructed . Assist in the preparation of monthly financial reports and schedules as directed, required by management and owners . Thoroughly familiar with the duties and procedures of other team members within the finance department over whom the role has supervision . Assist and coordinate the internal and external audit process . Assist in ensuring compliance with legal and taxation legislation . Familiar and kept up to date with all policies of both hotels and Hilton insofar as finance are involved . Hands-on and take an active role in daily activities within the department, ensuring that all work is up to date and assists team members where and when required . Assist the Finance Department Head in providing financial information to assist in any decision making process . Participate in performance reviews and actively contribute to team members development and training programs . Coordinate departmental leave and organise the coverage of positions during team member absence . Create a pleasant working environment, ensure productive and efficient work practices within the Finance team . Ensure that all internal applicable accounting control procedures are strictly adhered to and communicate any perceived weakness to the Finance Lead . Maintain an adequate and up to date filing system . Handle all requests and enquiries in a timely, efficient and friendly manner . Perform any additional tasks assigned .Ensure that all debtors are billed in a timely fashion .Ensure that all necessary supporting documentation is submitted with invoices to substantiate charges and ensures payment is collected in a timely fashion .Ensure the timely delivery of invoices within three working days .Ensure that all city ledger invoice batches are posted and reconciled on a daily basis .Ensure the posting of invoices is done using the correct debtor codes .Post and reconcile credit card transactions for all credit card types and follow up with banks on outstanding credit card reimbursements .Handle all credit card queries .Prepare credit card rebates/refunds with complete supporting documents/approval .Follow up the collection of inter-hotel billings and Hilton Honors redemptions .Ensure proper filing systems to facilitate retrieval of information .Post and allocate all payments received accurately and on a timely basis .Ensure all monthly debtor statements are sent on a timely basis .Ensure all advanced payments received are properly recorded .Notify the hotels on all advanced deposits received .Review and follow up on short paid invoices and credit balances for necessary actions .Review month-end aging reports and ensure all reports reconcile and balance against the general ledger .Check the travel agent commissions reports on a daily basis to ensure accuracy of payments .Prepare and process the travel agents commission reports for both local and international travel agents .Respond to queries from guests, travel agents and creditors on a timely basis .Assist the Credit Manager with month-end processes .Handle all requests and enquiries in a timely, efficient and friendly manner .Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards .Flexible in relation to working hours, especially at month-end .Prepare trade accruals at month-end .Perform any additional tasks assigned to ensure that the hotel functions smoothlyWhat are we looking for. Ability to analyze large volume of complex financial information from many sources and create reports, forecasts, and projections . Strong problem solving skills, including ability to effectively address any issue in collaboration with others as appropriate . Ability to proactively identify and prevent potential problems . Ability to help develop problem solving skills among direct reports and other team members as appropriate . Ability to take initiative to identify, prioritize and implement all elements required for team to fulfill responsibilities . Detail oriented and organized . Ability to develop presentations and effectively present to all levels of company, hotels & owners. . Strong communication and negotiation skills (all levels of management and external customers) . Proficient in MS Excel, Word and Outlook with the ability to quickly learn new programs when required Additional Preferences: University degree in Accounting or Finance Whatwill it be like to work for Waldorf Astoria Hotels & ResortsWaldorf Astoria provides guests the exceptional environment and the personalised attention of True Waldorf Service that creates a singular experience. If you understand the value of personalised attention and know how to treat even the most extraordinarily different experiences with the same rich level of customer service, you may just be the person we are looking for!

Keyskills :
Junior Financial Controller

About Company

Hilton Worldwide Holdings Inc., formerly Hilton Hotels Corporation, is an American multinational hospitality company that manages and franchises a broad portfolio of hotels and resorts. Founded by Conrad Hilton in May 1919, the corporation is now led by Christopher J. Nassetta.